Website management
AI Studio and Draft with Helix
AI Studio and "Draft with Helix": AI writing tools that turn your notes into a first draft you check and save. News posts, match reports, event and shop descriptions, sponsor thank-yous, About and FAQ pages, volunteer call-outs, headline ideas, search titles and descriptions, image alt text, email subject lines, members emails, social media posts, replies to enquiries, welcome emails, meeting minutes, summaries, rewrites and translation into 19 languages. Standard adds a season content plan and risk assessments; Pro adds sponsorship proposals, grant application answers and club policy drafts. "Draft with Helix" buttons sit beside the fields on the news, match report, event, shop, sponsor, media library, page settings and broadcast screens. Each draft uses one Helix Assistant prompt from the daily allowance; nothing is saved or published until you save it.
AI Studio gives you Helix's writing tools in one place. Give it your notes and it writes a first draft for you: a news post, a match report, a members email, meeting minutes, a grant application and more. You'll find it under Website management → AI Studio in the admin sidebar.
The same tools also sit right beside the fields they fill. Look for the Draft with Helix button on the news, match report, event, shop, sponsor, media library, page settings and broadcast screens.
Helix only ever writes a draft. Nothing is saved, sent or published until you check it and select the screen's own Save, Send or Publish button.
Who can use this
Admins and moderators can use AI Studio and every Draft with Helix button. Members cannot see them.
Most tools are on every plan. The season content plan and risk assessment need the Standard plan or above. Sponsorship proposals, grant application answers and club policy drafts need Pro or above. In AI Studio, a tool your plan does not include shows its plan name.
What's on the page
- Usage strip: how many drafts your organisation made in the last 30 days, your most-used tool, and how many drafts didn't work.
- Tools: every writing tool, grouped by job:
- Website content: news post, match report, event description, shop product description, sponsor thank-you, About page, FAQ page, volunteer call-out, season content plan.
- Search and accessibility: headline ideas, search title and description, image alt text.
- Email, replies and social: email subject lines, email to members, social media posts (Facebook, Instagram and X), reply to an enquiry, new member welcome.
- Committee paperwork: meeting minutes, summarise, risk assessment, sponsorship proposal, grant application answers, club policy draft.
- Rewrite and translate: rewrite (clearer, shorter, friendlier, more formal, spelling and grammar only, or longer) and translate into 19 languages.
- The open tool: the boxes to fill in, Draft, the draft itself and Copy.
Step by step
Draft something in AI Studio
- Open AI Studio and pick a tool from the list.
- Fill in the boxes. Dot points are fine: who, what, when, where, and anything you know.
- Select Draft. It takes a few seconds.
- Read the draft. Anything Helix didn't know is left in square brackets, like [date] or [coach's name]. Fill those in yourself.
- Select Copy and paste the draft where you need it. Select Draft again if you'd like a different version.
Draft straight into a form
- On a news post, match report, event, shop item, sponsor, image, page or broadcast, select Draft with Helix.
- Anything you've already typed, such as the title, is filled in for you. Add your notes.
- Select Draft, then read it.
- Select Insert to put the draft into the form. If the body already has words in it, choose Insert (replace body) or Add below what's there.
- Check the form, then save it as usual.
Write alt text for your images
- Open Media library and find an image.
- Select Draft with Helix beside its alt text, add a note if it helps (such as "Grand final 2026"), and select Draft.
- Helix looks at the image and writes one short sentence. Select Insert, check it and save.
Field reference
| Field | What it means |
|---|---|
| Your notes | What Helix writes from. Helix is told not to add facts that aren't in your notes. |
| Draft | Asks Helix for a draft. Each draft uses one of your daily Helix Assistant prompts. |
| Helix prompts left | How many prompts you have left today. Each admin has their own allowance, and it resets each day. |
| Insert | Puts the draft into the form on this screen. It does not save. |
| Copy | Copies the whole draft so you can paste it anywhere. |
| Draft again | Asks for a fresh version from the same notes. |
| Plan badge | Shown beside a tool your plan does not include. |
Tips & FAQ
Does Helix publish anything? No. Helix only writes drafts. Nothing reaches your website, your members or anyone else until you save, publish or send it yourself.
Can Helix make things up? Helix is told never to invent names, scores, dates, prices or numbers. Where it needs a fact you didn't give, it leaves a placeholder in square brackets. It can still get things wrong, so always check names, dates and numbers before you save.
Which language does Helix write in? Your organisation's own language, the one your website is written in. To get a notice in another language, use Translate.
How much does it cost? AI Studio is included in your plan. Each draft uses one prompt from the same daily allowance as the Helix Assistant. Each admin gets 10 a day on Free, 30 on Standard, 75 on Pro and 200 on Enterprise.
What happens to the notes I type? Your notes go to our AI provider to write the draft. ClubHelix keeps a count of drafts, not what you typed or what Helix wrote.
Why did it say it couldn't help? Helix sometimes declines unusual requests. Reword your notes and try again. If a draft was too long, ask for a little less at a time.
Which image types work for alt text? JPEG, PNG, GIF and WebP images up to 5 MB from your media library.
Is a policy or risk assessment from Helix good enough to use? Treat it as a starting point. Your committee should check it against your governing body's own templates and the current law, and a risk assessment still needs someone to walk the site. It isn't legal advice.