For councils & local government

A Club Digital Capability Program for your local clubs

Up to 5 local clubs each receive a professional website, online registration and payments, and a full first year on the Standard plan — delivered as one program, on one invoice, inside a school term. Volunteer committees keep full ownership of their site, their domain, their member data and their money.

From $7,788

The price of 4 Launch packages ($1,947 each), covering 5 clubs — bought individually, 5 would be $9,735

One program, one itemised invoice, for up to 5 clubs. The starting figure covers clubs of up to 500 active members each — a larger club is quoted at its size in the proposal, so the figure is exact before you commit. Sized to sit within most councils' simple-quote purchasing range.

Prices shown in US Dollar (USD) for United States, based on your location.

Talk to us about a program

We'll come back with a two-page proposal your team can take to its next meeting.

How the program works

1
Council nominates the clubs
You pick up to 5 local clubs — or run a short expression-of-interest round with the one-page form we supply. Clubs with no working website, a brand-new committee, or a site they're about to lose are the usual priorities.
2
We build, club by club
Each club gets a full Launch-level build: a site branded to the club, its content migrated, members and online registration set up, and a custom domain connected — about two clubs a month, with the whole program finished inside a school term.
3
Committees take the keys
Every club gets a 30-minute handover call and access to the built-in help centre, so the committee — not the council — runs the site day to day. No technical knowledge needed.
4
You get the receipts
Live websites, before-and-after screenshots for council publication, and a "Delivered with the support of your council" credit on every site for 12 months.

What every club receives

Each participating club gets the same two things: a full professional build, and a year on the Standard plan — the same paid plan on our pricing page, included for every club in the program.

Part one

The build — Launch-equivalent, done for the club

Every club in the program gets the same scope as our Launch package ($1,947 on its own, including its bundled year) — not a cut-down version.

A professional template branded to the club — colours, logo and fonts
Up to 5 core pages built and populated (home, about, teams, contact and more)
Existing content migrated from the club’s old site, social pages or documents
Member records imported and online self-registration set up
Online payments connected to the club’s own account
A custom domain connected (or a new one set up with the club)
A 30-minute handover call with the committee

Browse the template gallery each build starts from, and how custom domains work.

Part two

A year on the Standard plan — included for all clubs

The club’s website hosted, secured and backed up daily
Online member registration, approvals and a searchable member roster
Online payments straight into the club’s own account — ClubHelix never holds the money, and its published platform fees start at just 1% of each payment (full schedule on our pricing page; card processing fees from the payment provider apply)
Events with RSVPs and ticketing, news posts and photo galleries
Email to members, with sign-up and unsubscribe handled automatically
Volunteer-friendly roles and permissions, so committee handovers don’t break anything
Indexed by search engines — residents actually find the club when they search
Covers clubs with up to 500 active members — a larger club is simply quoted at its size in the proposal

See online registration, events & ticketing and the full plan comparison for everything the Standard plan includes.

What the council receives

“Delivered with the support of your council” in each site’s footer for 12 months
Your logo on each club’s sponsor page
A launch announcement for every club as it goes live
A wrap-up summary with before-and-after screenshots, ready to publish
A measurable capability outcome: clubs that are easier to find, easier to join, and easier to run

Built for council paperwork

One invoice, itemised per club

The program is invoiced once, with a per-club breakdown for your records and acquittal. Our quote documents carry our ABN and state the GST treatment plainly.

Sized for simple-quote purchasing

The program figure sits within the written-quotes range at most councils — typically no tender, no panel, no procurement portal. We supply everything your purchasing process needs, including references once earlier program clubs are live.

A proposal your team can table

Ask us for the program and we return a two-page proposal: scope, delivery timeline, selection options, the year-two menu and the invoice details — written to go straight into a meeting agenda pack.

Club selection made easy

We supply a one-page expression-of-interest form you can circulate to local clubs, plus suggested selection criteria — so the program is transparent and defensible, never a favour to one club.

Which clubs benefit most? Suggested selection criteria

Councils usually prioritise clubs where the program changes the most. Any of these is a strong signal:

No working website, or a site no one on the committee can update any more
A club about to lose its current website when an old platform shuts down
A new committee inheriting shoebox records and paper registration forms
Junior membership growth the club is struggling to administer
Clubs still handling cash or bank-transfer-only payments

Prefer an open process? We supply a one-page expression-of-interest form your council can circulate, so clubs nominate themselves and the selection is transparent.

A school term, start to finish

Weeks 1–2Kickoff: clubs confirmed (or EOI round run), each club's branding and content gathered with the one-hour club checklist.
Weeks 3–10Builds delivered club by club — roughly two clubs a month, each reviewed by its committee before going live, each announced as it launches.
Weeks 11–12Handover calls completed, wrap-up summary with before-and-after screenshots delivered to the council for publication.
Month 9Year-two conversation begins — with the season's real site traffic in front of everyone, well before anything falls due.

Year two is agreed before year one starts

No council wants to discover a renewal cliff in month eleven, so the program names the year-two options up front and you choose at signing:

The council renews the program year at a published, smaller renewal price;
Clubs take over their own subscriptions at the normal rate — each club acknowledges this default at onboarding; or
Local sponsors step in — a live site with a year of real traffic is an easy sponsorship product, and we help each club make that ask at month nine.

Whichever way it goes, each club keeps its site, domain, member data and payment account — nothing about a funding decision can take a club's website away.

Frequently asked questions

Is each build really the same as the Launch package?: Yes — every club in the program gets the Launch scope from our done-for-you page: a branded template, up to 5 core pages built and populated, content migrated, members and registration set up, and a custom domain connected. Bought individually, the Launch package (build plus its bundled Standard year) is $1,947 per club — $9,735 for five — while the program's starting figure of $7,788 covers the whole batch, with each club's included Standard year stretching to 500 active members rather than the individual package's entry band.
Does every club really get the Standard plan?: Yes. The program price includes a full first year on the ClubHelix Standard plan for every participating club — the same paid plan on our public pricing page, with online payments, events, email and search-engine indexing. It's not a cut-down or trial tier, and there is no separate hosting bill in year one.
Can we run the program with fewer than five clubs?: The published figure covers up to 5 clubs — and that's where the value is strongest, because the program charges for 4 builds and the fifth club is included. If your council wants to start smaller, ask for the proposal and we'll quote a smaller program; you can add clubs later as a second round.
What if one of our clubs has more than 500 active members?: Nothing changes about the build — the included Standard year covers clubs up to 500 active members (the largest Standard plan band), and a bigger club is simply quoted at its size in the proposal so the program figure stays exact before you commit.
Who owns each website?: The club does — its site, its custom domain, its member data and its payment account, from day one. The council funds the program; it never holds the clubs’ data or money, and nothing about a funding decision can take a club’s website away.
What does the council pay after year one?: Only what you choose to. The year-two options are agreed at signing: renew the program year at a published smaller price, let clubs take over their own subscriptions at the normal rate, or let local sponsors step in — we help each club make that ask at month nine.
Is the program only for sports clubs?: No — any volunteer-run community organisation fits: sports clubs, service clubs, performing arts groups, men’s sheds, community halls. If it has members, events and a committee, the program works.
What do the clubs have to do?: About an hour each: a short kickoff (branding, content, who the committee contacts are), then a review of the built site before it goes live. We do the rest — the program is designed for committees with no spare volunteers.

Show your clubs what they'd be getting

Ready to put your local clubs online?

Tell us about your council and the clubs you have in mind — we'll come back with the two-page proposal.

Talk to us about a program See a live club site

Funding one club, not a program? See the done-for-you builds — or read our guide on who pays for a club website.