Grassroots club software for the UK
Football, cricket, rugby, netball, bowls — ClubHelix gives UK grassroots clubs a website-first platform with membership, subs collection, fixtures and safeguarding-aware admin built in. Free plan to start.
Free plan to start · The demo is a real, fully populated club site
Website-first, admin-deep
A public site you’re proud to share, with registration, subs collection, selection, fixtures and comms behind the same login.
Safeguarding-aware
Accreditation registers with expiry reminders, incident reporting, and member chat with no private DMs — built for junior-sport safeguarding expectations.
Pitch and court booking
Clash-proof pitch booking software for courts, pitches, arenas and clubrooms on a drawable venue map — one hirer at a time or shared by the place, paid by card or at the venue.
UK grassroots clubs are asked to run like small businesses on volunteer hours. ClubHelix bundles the whole job — website, membership and subs, match-day comms, fundraising, governance records — so the committee stops stitching together spreadsheets and standalone tools.
Every club gets a modern site in club colours with fixtures, results and league tables published automatically, online membership with renewals and reminders, and email that lands in inboxes instead of spam folders.
The safeguarding load is designed in, not bolted on: accreditation registers with expiry reminders, structured incident reporting, digital consent forms and waivers, and club chat without private DMs — the paperwork your welfare officer actually needs, in one place.
Have a look around the live demo club first — it’s a real, fully populated site, not a mock-up. Then start free: template, colours, publish, and add modules as the club grows.
Sound familiar?
The jobs that eat volunteer evenings — and what happens to them on ClubHelix.
Subs collected by bank transfer and hope
The treasurer reconciles a spreadsheet against bank references like “JOHNSON U12” while half the squad’s subs are still “coming this week, promise”.
Safeguarding admin on paper
DBS checks and coaching qualifications tracked in a binder, with no reminder before one quietly expires mid-season.
Match day scattered across apps
Selection in one app, the league table on another site, training changes in three parallel group chats — and parents still asking what time kick-off is.
One platform, one login, one handover. See everything that's included.
What clubs in United Kingdom run on ClubHelix
A few of the tools volunteer committees lean on most — every one has its own detailed page, and there are many more on the features page.
Membership & subs
Online joining and renewals with card payment, instalment plans and automatic reminders — subs land in the club account, not the chase list.
Learn more →Safeguarding registers
DBS checks, coaching badges and first-aid certificates in one register with expiry reminders — evidence ready when the league asks.
Learn more →Pitch & court booking
Clash-proof bookings for pitches, courts, arenas and the clubhouse, drawn on your own venue map — by the slot or by the place, paid by card or at the venue, with what is owed tracked.
Learn more →Fixtures, results & tables
Fixtures, results and league tables published automatically on your public site — one entry, everywhere current.
Learn more →Club chat, safeguarding-friendly
Team and club channels with no private direct messages — communication that fits junior-sport codes of conduct.
Learn more →Email that reaches parents
Club news and urgent cancellations sent from the live membership list, with delivery you can actually see.
Learn more →Built for the sports United Kingdom plays
Every sport below has its own dedicated solution — plus dozens more on the solutions page.
Soccer
For soccer clubs
Cricket
For cricket clubs
Rugby Union
For rugby union clubs
Rugby League
For rugby league clubs
Netball
For netball clubs and associations
Hockey
For hockey clubs
Tennis
For tennis clubs
Athletics
For athletics clubs
Rowing
For rowing clubs
Sailing & Yacht Clubs
For sailing and yacht clubs
Lawn bowls
For lawn bowls clubs
Squash
For squash clubs
Your club's own app — no app store required
Members and parents install your club as an app from the browser — fixtures, selection, RSVPs and club news on the home screen, with push notifications instead of a fourth group chat.
- Installs to the home screen in two taps — no app store, nothing to publish
- Push notifications for fixtures, events and club news
- RSVP to events and training from the phone
- A digital membership card, with wallet passes on paid plans
- Always your branding, always the current version
Online this afternoon — three steps
Start free
Create your organisation in a couple of minutes — free plan, no contract, no sales call.
Pick a template, add your colours
Choose a club template, drop in your logo and colours, and the guided setup wires up the pages, navigation and forms for you.
Invite the committee and members
Give each officer role-based access, open registration, and switch on events, the shop or competitions whenever the club is ready.
Not sure yet? Click through the live demo club — it's the whole platform running on a real site.
The words we use in United Kingdom
Clubs everywhere do the same jobs and call them different things. Here is the vocabulary ClubHelix uses across United Kingdom — on your pages, in your admin, and in the reports your committee reads.
| What it is | In United Kingdom | Also called |
|---|---|---|
The organisation | club | organization |
A sports body | sports club, community sports club | youth sports organization |
The people in it | member, player | player |
What they pay | membership fee, subs, subscriptions | subscription, dues, registration fee |
The joining period | registration day, sign-up day | sign-on day, sign-up day, open registration, registration season |
Who plays when | fixture, fixture list | draw, schedule |
Who is winning | league table, table | ladder, points table, standings, log |
Midweek sessions | training, coaching session | practice |
Food on match day | tea bar, clubhouse bar, refreshments | canteen, concession stand, concession, tea hut, tuck shop |
What they wear | kit, playing kit, club shirt | uniform |
Where merch is sold | club shop, online club shop | team store |
Who runs it | committee, club committee, trustees | board |
Its legal form | CASC, community amateur sports club, registered charity, CIO | incorporated association, incorporated society, 501(c)(3) nonprofit, not-for-profit corporation, clg, npo |
Volunteer vetting | DBS check, enhanced DBS, safeguarding check | working with children check, police vetting, background check, police record check, garda vetting, police clearance |
Where they play | pitch, ground, court, arena | ground, field |
The building | clubhouse, pavilion | clubrooms, facility |
Raising money | grants, funding, sponsorship | fundraising |
The young ones | juniors, youth section, mini section | youth, minor, juveniles |
Who they report to | county association, national governing body, league | state association, regional body, league, provincial association, county board, provincial union |
Every sport, written for United Kingdom
Each of these pages is written in United Kingdom terms — the words your committee, your parents and your governing body actually use.
Frequently asked questions
- Does ClubHelix suit clubs in NGB league structures?
- Yes — if your league or governing body mandates its own registration or results system, run it alongside ClubHelix: their comp, your club platform.
- Is pricing available in pounds?
- The pricing page localises to your region. Every club starts on the free plan with no long contract, and a 14-day free trial of paid plans means nothing to pay today.
- How does ClubHelix help with safeguarding?
- Accreditation registers track DBS checks and qualifications with expiry reminders, incident reporting is structured and auditable, and member chat has no private direct messages. Your club’s safeguarding policy can be published on the site and included in registration consents.
- Can we collect subs in instalments?
- Yes — membership types support instalment plans and renewal reminders, and every payment lands against the member’s record automatically.
- Do members need to download an app?
- No — the club site works in any browser, and anyone who wants the app experience installs it to their home screen in two taps, with push notifications for fixtures, selection and news.
- We already have a club website. How hard is it to move?
- Shorter than most committees fear. Members come in as a CSV with duplicate detection and a dry run; pages are rebuilt from a template rather than ported, which is typically one evening; and the domain moves last so nothing breaks in between. Two things to plan for: your old design is not copied, and stored card or direct debit authorities never transfer between systems, so every payer re-authorises. Close season is the sane time to do it.
Your club, online this afternoon
Free to start — pick a template and put your club's colours on it. Or click through the live demo first and see everything running.