From the race box to the club bar, all in one system.

What is sailing club management software?

Sailing club management software — yacht club software, if your burgee flies over a marina and a members' bar — puts the race box, the membership register and the club calendar on one platform. In ClubHelix that means race series run as competitions with a points ladder, regattas with their own event pages and ticketing, membership renewals across every category from senior to absentee, learn-to-sail intakes through program enrolment, bookable club facilities, and fleet broadcasts sent from the club's own domain.

A sailing club is really three organisations sharing a clubhouse — a race committee, a training school and a venue — and software that only understands one of them leaves the other two on paper. That's how learn-to-sail bookings end up in a diary behind the bar.

Race series, regattas and the points ladder

Each series — twilight, winter, club championship — runs as a competition with entered boats, a published race schedule and a points ladder that updates as results go in. Entry is a paid form, so a boat isn't on the start list until the fee is, and the race officer stops retyping emailed entries into a spreadsheet with half the payments missing.

A regatta gets its own event pages for the notice of race, entries, schedule and results, plus native ticketing for the presentation dinner. Visiting boats register and pay online without joining the club or emailing the office. And when the breeze dies, the abandonment call reaches the entered fleet in one send — before half of them have rigged, not after. Race documents live on the series page, not in an email thread from 2019.

Members, learners and the function room

Define your own membership categories — senior, family, crew, country, absentee — each with its own fee and renewal date. Members renew and pay online, and the treasurer sees paid-up status against every name instead of a shoebox of cheques. Adult learn-to-sail and junior squads run as term programs with per-course capacity and waitlists: parents enrol and pay online, and the instructor gets a live class list. The function room, training room and club boats take bookings through clash-proof time slots, so double-bookings stop at the source.

A sailing club website from race box to bar

One site, edited with the page editor, carries the sailing instructions, series standings, regatta notices, the social calendar and the learn-to-sail page — instead of three websites and a noticeboard each holding a different truth. The template gallery shows starting points, and the live demo lets the commodore click through a working club before committing the committee to anything.

Free sailing club management software to start

Every ClubHelix club starts on the free plan, with no time limit attached. Paid plans — covering features like paid race entries, online renewals and regatta ticketing — carry a 14-day free trial, bill on a 28-day cycle, and can be cancelled any time; the pricing page has current tiers. Entry fees, renewals and dinner tickets settle straight to the club's own Stripe account — ClubHelix never holds your funds, and the platform fee is never surcharged to your members.

Sailing and yacht clubs run on ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa, with money settling in the club's local currency.

Changing tack from the spreadsheet

Bring across the membership register, set up this season's series and open entries — many clubs start with a single twilight series and let the race officer's workload make the argument. If you'd like to plan the move properly, talk to us, or read the complete guide to running a sailing club, which covers race management, training pathways and the clubhouse side in depth.