From learn-to-swim through state qualifiers.
ClubHelix runs your swim club — squad memberships, time trials, club nights, carnivals and the parent comms that hold a season together — without four separate systems behind the scenes.
Year-round · weekly squad nights
Why committees of swim clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Squad fees paid via bank transfer with no easy way to reconcile.
- Carnival nominations done via Google Form that doesn't link to payment.
- Time-trial results stuck on a printout pinned to the noticeboard.
- Wet-weather pool closures going out via three different group chats.
- Parent volunteer rosters for carnival days managed via SMS.
What ClubHelix does for swim clubs
The platform mapped onto the moments your season actually runs on.
Squad memberships
Self-serve sign-up with squad levels (development, intermediate, performance, masters) — Stripe Connect for the term fee, automatic reminders before each new term, and a clean list per squad.
Club nights and time trials
Recurring events for weekly club nights and time-trial sessions. Per-member ICS feed so parents see their child's session in their phone calendar.
Carnival nominations
Paid forms with conditional logic so a 9-year-old swimmer only sees age-appropriate events. Capacity caps per event, with the nomination list visible to coaches in real time.
Pool closure broadcasts
Broadcast pool-closure and session-cancellation notifications to a single squad or the whole club. Send from your own swimming@yourclub.com.au on Pro and Enterprise.
Volunteer rosters and carnival days
Volunteer sign-up forms for carnival days — set up the slots, parents claim a slot, you get a clean roster you can print out.
Club shop and presentation
Club shop for caps, club tee-shirts, hoodies and warm-ups — variants for size and stock tracking. Native ticketing for presentation night.
Frequently asked
The questions swim club committees ask before signing up.
- No — results are published as news posts or match reports after the fact. Real-time timing capture sits with your timing system; ClubHelix is for the rest of the club.
- Yes. Each squad and program is a separate registration form variant under the same club tenant, with its own coordinator role and broadcast list.
- If you host an open carnival, set up a paid public form with the events listed — external swimmers nominate via the form, pay via Stripe, and you get a clean entry list.
- Yes — the state body is one tier above clubs, with cascading branding, a cross-club directory and centralised reporting on members and events.
Does ClubHelix do real-time time-trial results capture?
Can we manage masters and juniors on the same site?
How do we handle carnival nominations from another club?
Can a state swimming body sit above its clubs?
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ClubHelix isn't a single-sport tool. Browse other sports we support out of the box.
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