For tennis clubs
A tennis club site that does more than list court hours.
From annual memberships and weekend competition through to court bookings, coaching programs and an end-of-year championship, ClubHelix gives your tennis club a single platform for members, courts, fixtures, news and money.
Year-round · Saturday comp + social weekday · Updated 26 Aug 2026
Why committees of tennis clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Members renewing via bank transfer with no easy way to track who's paid.
- Court bookings happening over SMS to one volunteer's mobile.
- No clean place to publish weekly comp draws and ladder positions.
- Coaching program sign-ups on a separate ticketing site that takes a clip.
- Pro-shop balls and grips paid for in cash with no stock tracking.
What ClubHelix does for tennis clubs
The platform mapped onto the moments your season actually runs on.
Annual membership renewals
Self-serve membership renewal with social, full, family, junior and concession categories — Stripe Connect for the payment, automatic renewal reminders four weeks out, and a clean list of who's paid.
Competition draws and results
Recurring events for Saturday afternoon comp with team allocations, opponent and home/away venue. Match reports with the result, lineup and a short write-up — published as RSS for the club newsletter.
Court booking
Draw your courts onto a venue map and let members book court time online — clash-proof slots enforced at the database level, member and casual pricing for the same court, opening hours applied automatically, and payment taken at booking.
Coaching programs and clinics
Junior squads, adult clinics, cardio tennis and holiday camps run as term programs with capacity, automatic waitlists and per-session attendance — parents enrol and pay online, and coaches get a live class list.
Pro shop and ball ordering
Club shop for balls, grips, racquet stringing, club shirts and caps — variants for size and stock tracking so the committee knows when to reorder.
Open day and tournaments
Native ticketing for open days, club championships and any external tournament you host — gate entry, finals-night ticketing, all on your own site with no booking-fee skim.
The annual return
Membership by category (full, social, junior, midweek), court-hire income, coaching program enrolments and the pennant squad list — all reportable at any date, so the association return and the council lease review stop being two separate counting exercises.
What is tennis club management software?
Tennis club management software joins up the four things a club juggles all year: memberships, courts, competition and coaching. In ClubHelix that means self-serve membership renewals across social, full, family, junior and concession categories, real court booking on a map of your own venue, Saturday comp published as events with results and ladders, coaching programs with term enrolment, targeted member broadcasts, and a pro shop for balls, grips and restrings — behind a tennis club website and member app that do far more than list court hours.
Court booking without the SMS chain
The classic failure mode is court bookings running through one volunteer's mobile. Instead, draw each court onto a venue map, give it opening hours and pricing, and let members book and pay online. Slots are clash-proof at the database level — two people can never hold the same court at the same time — and the same court can carry member and casual rates, so visitor hire earns revenue without a committee member in the loop. Booking payments land with everything else in the club's own account, reconciled instead of remembered.
Memberships, Saturday comp and the coaching calendar
Renewal season stops being detective work: members renew themselves in the right category, pay in the same step, get an automatic reminder four weeks out, and the committee reads a clean list of who's paid instead of matching bank transfers to surnames. Family memberships link a parent account to dependants, each with their own profile and consent record.
Weekend competition publishes as a recurring event series with team allocations, opponents and home-or-away venues, and each round closes with a match report — result, lineup, short write-up — feeding the club newsletter automatically. Coaching runs as term programs: junior squads, adult clinics, cardio sessions and holiday camps, each with capacity, automatic waitlists and per-session attendance, so parents enrol online and coaches carry a live class list instead of paper.
A tennis club website that earns its keep
Because the site sits on the same platform as your bookings and comp, "which courts are free on Thursday?" and "what's this week's draw?" are answered by pages that update themselves. Publish club championship news, open-day tickets and the coaching timetable with the page editor — the template gallery covers the ground layout, and the live demo shows a finished club site. Open days, championships and any tournament you host sell tickets through your own site with no external booking-fee clip.
Free tennis club management software to start
Every club starts on the free plan — no time limit, with your tennis club website and core admin included from the first day. Paid plans carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time; the pricing page has current tiers. Membership, booking and pro-shop money settles straight to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to your members.
ClubHelix runs tennis clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa — wherever the club is, the money lands in its own account in its own currency.
Switching before renewal season
The cleanest cutover is a few weeks before renewals open: import the member list, set categories and fees, draw the courts, and let this year's renewals run online end to end. If you'd like to sanity-check the plan, talk to us — and the complete guide to running a tennis club covers committees, court maintenance, coaching arrangements and the annual calendar in depth.
What to compare before you commit
Tennis clubs are court-booking businesses with a pennant season attached. The court is the scarce resource, casual hire is real revenue, and the membership sits on top of both — so the booking engine is the thing to test hardest.
| What to test | Why it decides the year | Where ClubHelix lands |
|---|---|---|
| Booking rules you can actually set | Member-only hours, peak pricing, booking windows and limits are how a court stays fair. Flat booking fails. | Facility booking with per-court rules. |
| Casual hire without membership | Court hire from non-members is often the club's best margin. Requiring a login kills it. | Casual players pay online without joining. |
| Pennant availability and selection | Availability, selection and results are three jobs; many products model only fixtures. | Competitions plus team management. |
| Coaching that is not the club | Most clubs host a coach who is a separate business. Their bookings must not distort club revenue. | Court time bookable separately from club programs. |
| Lights, gates and access | Court access is a real operational cost most systems ignore entirely. | Bookings carry the access instructions members need. |
What a tennis club actually pays
The free plan has no time limit and covers a member list, a website and a calendar. Paid plans start when money moves — memberships, court hire, coaching and the pennant season.
Model court hire volume alongside memberships. A club with 150 members taking casual hire seven days a week is processing far more transactions than its member count implies, so compare on the fee percentage and on who absorbs it. Ours is never surcharged to your members, and funds settle to the club's own account. Current tiers are on the pricing page; paid plans carry a 14-day free trial and bill on a 28-day cycle.
Getting the courts to run themselves
- Publish real availability rather than a timetable image. Members stop ringing the secretary the week it goes live.
- Set member and casual pricing separately, with peak hours priced accordingly.
- Cap bookings per member per week so the same four players cannot hold Saturday morning forever.
- Let casual hire pay online, which converts the enquiry into revenue without a committee member in the loop.
- Run pennant separately from social bookings so a fixture never collides with a casual hire.
Common questions from tennis committees
We have a key or code system for the gate. Does that integrate? Not directly with hardware, but the booking carries the access instructions so members get what they need at the time they need it.
Can our coach take their own bookings? Yes — give them a role that books court time without access to club finances or the member database. See roles and permissions.
Do we have to charge for casual hire online? No, but clubs that do almost always report it as the change that paid for the platform.
Can members book on a phone? Yes — the mobile app installs from the browser with no app store involved.
What about club championships? Run them as a finals series with the draw published and results entered courtside.
The complete guide to running a tennis club covers the wider job — court maintenance, coaching relationships and pennant administration.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions tennis club committees ask before signing up.
- Yes. Social play is an event series with capacity and waitlists; comp is an event series tied to a match-report content type. Both live alongside your membership directory.
- A family membership is a single payment that links a parent account with up to N dependants. Each dependant has their own profile, age band and consent record.
- Yes. An association sits one tier above clubs, each affiliated club has its own branded site, and a shared cross-club directory lets you see every member at every level.
- Yes. Facility booking lets you draw each court onto your venue map with its own opening hours and pricing. Slots are clash-proof by design — two people can never hold the same court at the same time — and members book and pay online.
Can ClubHelix handle social tennis as well as competition?
How do family memberships work?
Can we run a tennis association above multiple member clubs?
Do you do court-by-court booking with timeslot grids?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your tennis club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.