Raffles

Set up a raffle with its prizes, ticket prices and permit details recorded against the draw — so the compliance paperwork lives with the raffle, not in a drawer at the secretary’s house. Raffle rules in Australia are set state by state, so a raffle can’t open until you record the state it runs in and attest your club complies with that state’s rules; where a permit applies, the permit number is shown right on the public page.

Each raffle gets a public page on your site where supporters buy tickets online — no account needed — with sales tracked automatically so you always know how the fundraiser is travelling. Numbered tickets are allocated the moment payment lands and emailed on the receipt, and the page shows a live count of tickets sold.

The raffle runs itself to the finish line: entries close automatically at your close time, or sooner if the ticket cap sells out. And once tickets exist, the price and caps lock — so every entrant bought under the same terms.

When it is time, run the draw and the winners are recorded against the raffle for good — a clean, auditable record for the committee and the regulator alike. The draw picks one winning ticket per prize using cryptographic randomness, cannot be re-run, and publishes the results to the public page automatically — ticket numbers with first name and last initial — while each winner is emailed on the spot.

Money flows through your club’s own payment account, and refunds behave like fundraising demands: refund a raffle order from your payment provider and it automatically voids that order’s tickets so they can’t win. ClubHelix deliberately supports straightforward raffles only — no gambling-style formats.

Raffles sit alongside donations and the club shop on the same platform — so the season’s fundraising runs from one admin, with each stream cleanly separated for the treasurer.