Features

Everything your club needs, in one place.

Pages, members, events, email and the boring-but-essential operations stack — designed to work together, not as bolt-ons.

Create your free club site Explore the live demo See pricing

Set up in minutesFree plan to startFull feature list, plan by plan →

modules on one member roster: 47
areas of club life covered: 10
free trial of every paid feature: 14 days
to put your club online today: $0

Module picker

Which of these does your club actually need?

Five questions, no sign-up. We’ll shortlist the modules that match how your club already runs, and name the plan that covers them.

Question 1 of 5

What does your club actually do?

Pick the closest — it decides whether you need a draw and a ladder, or a calendar.

Teams playing fixtures in a seasonClasses, coaching programs or facilities you hire outEvents, socials and a busy calendarA members’ association or society

Build a public site

Most clubs already have a website somebody else controls. This is the half you control: edit your pages on the page itself, on your own domain, in your own colours — and change them the week your committee decides to, not when it reaches somebody else’s roadmap. Browse the directory to see clubs already running on ClubHelix.

The canvas is your real page — same header, footer and theme your visitors see.

The canvas page editor showing the ClubHelix Demo homepage exactly as it will publish, with the review banner for a page still waiting to be read

Click any section to edit it in place — the floating pill keeps a recovery draft every two minutes.

Editing a banner section in the settings drawer while the autosave countdown runs

Compare any two saves to see what was added, removed or restyled, then restore either one.

Version history for the ClubHelix Demo homepage, comparing version 1 with the live version 3

Give a section a style, choose who sees it, and lock it so it stays put.

The Layout & style panel for a sponsor section set to the Accent band style, with its audience, device and lock settings

Reuse a saved section, or place a synced one that updates everywhere when you edit it once.

The Insert saved section picker listing a saved training times card and a synced volunteer call-out

Page health lists what to fix and previews the search result. It is advice and never stops a save.

The Page health panel under the ClubHelix Demo homepage in the editor, listing a missing meta description beside a search result preview

Press ⌘K from anywhere in the admin to jump to a page or start something new.

The admin command palette open over the ClubHelix Demo Pages screen, offering New website page, New news post, New event and other actions

Put sections side by side in rows, and give a row a background photo or gradient.

A ClubHelix Demo page opening with a photo band under a dark overlay, followed by a row of three boxed columns

Wide and narrow columns, spacing presets and a gradient band built from your theme colours.

A wide training-times column beside a narrow welcome note, above a join band on a gradient between the theme colours

Save a page as a template, then start the next page from it.

The New page screen on the ClubHelix Demo with a Start from step offering a blank page and two saved page templates

Canvas page editor

A no-code, drag-and-drop club website editor with 45 section types and real sidebars. Your page, exactly as it publishes: click a section to edit it, drag to reorder, add new ones right where you want them.

Drag-and-drop sections on the page itself — no code anywhere
45 section types: FAQs, training times, committee roles and vacancies, membership prices, video, contact details and more
Live lists that fill themselves in from your club’s own records — upcoming classes, fixtures and results, test days, passes, raffles and more — and show nothing when there is nothing to show
Sidebars on the left, the right or both, each holding up to 8 sections
Up to 40 sections on a page, with a counter that warns you before you hit the limit
Rows of up to four columns, with background photos or gradients and in-page links
Members-only and signed-out-only sections, and locks that hold for the assistant too
Saved and synced sections, page templates, and sections around every news post and event
Landing pages, password-protected pages and a page health check
Autosaved recovery drafts — every 2 minutes and on demand
Preview, save and publish from one floating pill
Schedule a page to go live, or come down, at a time you set
Version history: compare any two saves and restore either one
Staff-only notes pinned to a section, for whoever reviews the page
A media library of every image on your site, with alt text and where each is used
A “Needs your review” list for pages drafted for you — publishing one is approving it

Scheduled publishing

Set a time for a page, a news post or an event to go live, and a time for it to come down. Your site updates itself while the committee gets on with the season.

Pages, news posts and events
Go live at a time you set
An optional take-down time for seasonal notices
Times in your organisation’s time zone
Publishing or unpublishing by hand cancels a pending schedule

Media library

Every image on your club website in one list, with its description, its size and the pages that use it. Fix alt text in one place, and never delete a photo a page still needs.

Every image uploaded to your site in one searchable list
Edit each description (alt text) in one place, or draft it with the Helix Assistant
See the pages, news posts, events, products and sponsors that use each image
An image still in use can’t be deleted until it comes off
A focal point per image, so banners and row backgrounds keep the subject in frame on a phone

Themes & branding

Five default themes plus full control over colours, fonts and logos, twenty hosted fonts (and your own on Pro), a choice of header and footer layouts, and custom CSS on Pro. Looks right out of the box.

Light + dark variants
Your own colours and buttons, and twenty hosted fonts every visitor sees
Upload your own WOFF2 fonts on Pro
Spacing, card and scaling-type presets, previewed in a style book
Four header layouts, four header backgrounds and four footer layouts
Section styles: hero, accent band, narrow, two columns and full-width image
Custom CSS on Pro, checked and size-limited
Per-organisation branding

Custom domains

Bring your own domain on Standard and above, or on Free with one of 200 founding places — certificates, sitemaps and Google Search Console registration all handled for you.

Automatic TLS
Apex + www supported
Guides for 20+ DNS providers
Registered with Google Search Console and sitemapped automatically

Helix Assistant

An AI club admin assistant on every admin page: it writes real pages, answers detailed questions from the built-in docs, and takes you straight to the right screen — and nothing it writes is public until you publish it.

Edits your site from plain English — theme, pages, navigation, forms
Writes a whole page — headings, lists, links, columns and every section type
Answers "how do I…?" from the built-in documentation
Takes you to the right admin page when you ask
Remembers the conversation as you move around admin
“Draft with Helix” beside the fields: match reports, alt text, search snippets, emails, minutes
What you ask for previews before it applies — and nothing is public until you publish it

Switching & import

Moving your club off the platform you are on now: build alongside your current site, bring the roster across by CSV, keep the web address that carries your reputation — and hear the honest version of what cannot move.

Build at your ClubHelix address and stay unpublished until the committee says go
Bulk CSV member import with duplicate detection and a dry-run you cannot skip
Guided DNS for your own domain, named provider by provider, verified while you watch
Reading your current website and rebuilding it as drafts — coming, and gated until it is right
Stored cards and direct debits never transfer, on any platform. We say so before you sign up

Members & registration

This is the part a free website does not have. One member record, filled in by the member, that every module below reads — so joining, paying, renewing and being contacted stop being four separate lists in four separate places. Browse the directory to see clubs already running on ClubHelix.

Self-registration

Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.

Custom registration questions
Per-organisation approval flow
Automatic membership renewal reminders before anyone lapses
Family-friendly — parents register the kids from one account
Bulk import from CSV

Roles & permissions

Your club membership database and member CRM in one — records, roles and permissions, with dues tracked on every member.

A searchable member database with custom fields, notes and timelines
Track who has paid — financial status from each member’s paid-until date
Granular permissions and multi-club admins
One-click CSV export of your full member records

Federations & regions

Sports governing body software that models your real structure: federation, regions, zones and clubs on one platform — each with its own site, roster and admin.

Five organisation tiers, nested as deep as your structure needs
Every organisation runs its own site, admin, member roster and custom domain
Affiliation applications and approvals, with a history of every join and leave
Standard positions defined once at the top, appointed locally at every affiliate
Publish news, events and venues to the whole network in one action
HQ roll-up reporting across every affiliate — aggregates only, never their member records

Forms & surveys

Build custom forms with conditional fields, and manage every response from one shared inbox.

Custom form builder with the field types to match
Conditional fields that appear only when relevant
A responses inbox with notifications for form managers

Events, news & locations

The day-to-day publishing every club does anyway, with the operational half attached: entries taken and paid for, venues with directions and parking, and the Saturday-morning call about whether the ground is open. Browse the directory to see clubs already running on ClubHelix.

Events

A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.

Recurrence with exclusions
Sell event tickets on your own site — QR-coded, with a guest list
iCal feeds
Public + member-only events
Categories and tags, with filtered public lists
Schedule an event to go live, or come down, at a set time
Custom fields of your own, on the public page or kept for staff (three in total on Free, unlimited from Standard)

News

A club news page for announcements, match reports and committee updates — the club notice board, published from the same editor as your pages.

Scheduled publishing
Featured posts
Per-section RSS

Locations

Grounds, courts, courses, halls — pinned on a map with directions and facility info.

Map embeds
Multi-location clubs
Linkable from events

Ground status

Put a Grounds open, Wet-weather call or Grounds closed band across every page of your club website, with your own wording and a time it clears itself.

Four calls: no band, Grounds open, Wet-weather call, Grounds closed
Set by an admin or a moderator — the duty officer at the ground, not just the president
Your own headline and detail, or the built-in wording if you are in a hurry
A “Show until” that defaults to 9pm tonight, so Saturday’s call never greets someone on Wednesday
Shows on every page of your public site, to signed-out visitors, with JavaScript off

Matchday & competitions

Run the whole season in one place — fixtures, results, ladders and finals, from round one to the last siren, with supporters following along live. It is built on a fixture between two sides whose result is one number each: most of community sport, honestly not all of it. Browse the directory to see clubs already running on ClubHelix.

Competitions

Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.

Ladders auto-computed from results
Fixtures published straight to your public site
Self-serve team nominations from affiliated clubs

Team management

Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.

Rosters with captains and jersey numbers
Training sessions with availability and attendance
Team manager access scoped to just their team
Custom fields of your own, on the public page or kept for staff (three in total on Free, unlimited from Standard)

Finals series

Ladder-seeded finals brackets in knockout or page-playoff formats, advancing automatically as results land.

Brackets seeded straight from the ladder
Knockout and page-playoff formats
Winners flow into the next round automatically

Live match centre

Live scores, lineups published once locked, allowlisted stream embeds and match reports — on every fixture page.

Live score updates during play
Lineups go public only once locked
Safe, allowlisted stream embeds
Match reports on the final whistle

Engage your members

The half that goes quiet once a website is published: chat, SMS, push notifications and RSVPs, so "who is coming on Saturday?" is answered by the roster rather than by a group chat half the club cannot see. Browse the directory to see clubs already running on ClubHelix.

Member chat

A safer alternative to consumer group-chat apps: team, committee and group channels the club controls, with safeguarding built in from the first message.

Channels for teams, committees and ad-hoc groups
No private member-to-member messages — moderators see every channel
Juniors take part through a guardian’s account
Moderation with reports and message removal

Coming soon

SMS messaging

Text opted-in members the things that cannot wait — consent-first, with delivery status on every send.

Sends only ever go to opted-in members
Consent recorded and honoured automatically
Per-message delivery status

RSVPs & attendance

Availability tracking and a training attendance register in one — going, maybe or can't make it, with QR and kiosk check-in on the day.

Going / maybe / can't make it in one tap
Guest counts and dependants included
Check in by staff list, membership-card QR scan or self-service kiosk
A season-long attendance register for every member

Mobile app

A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.

Installs to the home screen in two taps
Push notifications for fixtures, events and news
Digital membership cards — with Apple Wallet and Google Wallet passes
Runs on your club's own branding
No app store, nothing to publish

Commerce & fundraising

Merch, raffles, donations and discounts, settling into your club’s own payment account — so the money side stops living in a payment link, a tin and a spreadsheet, and starts arriving on the same ledger as everything else. Browse the directory to see clubs already running on ClubHelix.

Club shop

Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.

Products with size and colour variants
Categories, carts and a confirm-before-pay checkout
Order statuses from Received to Sent
GST and other taxes — inclusive or added on top, snapshotted per order

Raffles

Run compliant ticketed raffles with public sales pages, permit details on record, and draws with recorded winners.

Permit details recorded against each raffle
Public raffle pages for online ticket sales
Draws with winners recorded permanently

Donations

One-off and recurring donations with a fee-cover option, donor messages, and a ledger of their own.

One-off and recurring giving
Donors can tick a box to cover the processing fee
Messages of support with each gift
Every donation in its own ledger

Discount codes

Percent or fixed-amount codes across the shop, tickets and registrations — with windows, redemption caps and minimum spend.

Percent or fixed-amount discounts
Valid across shop, tickets and registrations
Start and end windows, redemption caps, minimum spend

Facilities & programs

Your courts, pitches, nets and terms — bookable, clash-proof and enrolment-ready. This is the revenue a website can advertise but cannot actually take. Browse the directory to see clubs already running on ClubHelix.

Facility booking

Courts, pitches, arenas and rooms bookable on a drawable venue map — clash-proof, priced peak and off-peak, capped per member, paid by card or at the venue.

Draw courts, pitches, ovals, arenas and rooms straight onto the venue map
Member and casual pricing for the same slot
Peak and off-peak rates by time of day and day of week
Per-horse, per-player or per-lane pricing
Pay by card at booking, or at the venue
A printable QR poster per court or per venue that opens the scanner’s own booking to pay
Your own payment QR, link or bank details on the poster and the pay page, with a booking reference to quote
Fair-use caps — how often one member books, per day, week or month
A cancellation notice window, with a late cancellation refused
A no-show your staff can mark, which still counts against the allowance
Book a coach or a ball machine the same way you book a court
Opening hours enforced automatically
Clash-proof slots — double bookings are impossible

Programs & enrolment

Term programs, clinics and come-and-try days — term or casual enrolment, capacity with waitlists, session attendance, skill levels, make-up credits and trial classes.

Term-based or casual, session-by-session enrolment
Capacity limits with automatic waitlists
Instructor ratios enforced when the place is sold, not audited later
Attendance marked per session
Your own ladder of levels and skills, marked off from the register
A family reports a missed class and earns a credit they rebook themselves
Free or paid trial classes, one per child per program
A re-enrolment invitation built from last term’s families
Custom fields of your own, on the public page or kept for staff (three in total on Free, unlimited from Standard)

Email that just works

Every club email a website hands straight back to a volunteer’s inbox — receipts, reminders, renewal notices and the Tuesday-night broadcast — written, targeted and scheduled in the same admin as the rest of your club, with member broadcasts going out under your own domain when you set one up. Browse the directory to see clubs already running on ClubHelix.

Transactional email

Verifications, password resets, registration confirmations — all branded to match your site.

Per-organisation templates
Plain-text fallbacks
Version history with rollback
A suppression list you control

Broadcasts

Send a message to everyone, a role, or a custom segment of members.

Audience targeting
Visual newsletter builder
Schedule for later
Open & click tracking

Custom sender

From the Standard plan up, send member broadcasts from your own domain — with the DKIM records generated for you and checked for you.

A DKIM-verified sending domain
Your own from name, address and reply-to
Bounce + complaint suppression

Operations & compliance

The registers your sport, your insurer and your incorporation require — incidents, credentials, volunteers, officials, meetings, waivers and the committee to-do list — kept properly, kept together, and still there after the committee turns over. Browse the directory to see clubs already running on ClubHelix.

Incident reporting

A structured register for injuries, near-misses and behaviour incidents — with follow-ups, severities and legal retention.

Injury, near-miss and behaviour incident types
People involved recorded against each incident
Severity levels and follow-up notes
Records legally retained

Accreditations

Track working-with-children checks, background checks, first aid and coaching credentials — with expiry reminders, verification and position requirements.

Credential types you define — working-with-children, first aid, coaching
Automatic reminders before a credential expires
Admin verification of submitted credentials
Requirements attachable to positions

Volunteer rostering

Duty types, capacity-limited rosters and self-serve volunteer sign-ups — the canteen or concession stand covered without the phone-around.

Duty types for every job the club runs on
Rosters with capacity on each slot
Members sign themselves up
Completion tracked per duty

Match officials

An officials register with availability, fixture appointments carrying roles and fees, and a confirmation flow.

Officials register with availability
Fixture appointments with roles and fees
Officials confirm their appointments

Governance & meetings

Committee tools for the whole year: AGM and meeting minutes (publishable to your site), motions with recorded votes, action items, a committee task board — and club document storage for policies and insurance certificates.

Agendas and minutes, lockable once adopted — with a per-meeting public minutes option
Motions with votes recorded
Action items with named owners, reminder emails and un-missable notifications
A committee task board — kanban or list, assignees and due dates
Document storage for the constitution, policies and insurance certificates

Committee tasks

A kanban or list board for the jobs between meetings — assignees (a person or a position), due dates, and due-soon and overdue email reminders that go to whoever holds the job now.

Drag cards across To do → In progress → Done, or work the list view sorted by due date
Assign to a position instead of a person, so the job hands over at the AGM by itself
One due-soon and overdue email digest per person, not a notification per task
An assignment notice the assignee cannot dismiss while the job is still open
Assignees need no admin access — they start and finish tasks from their own account page

Digital waivers

Versioned waivers linked to registration forms and membership types, with typed-name acceptance records kept permanently.

Versioned waiver documents
Linked to registration forms and membership types
Typed-name acceptances recorded permanently

Reporting & trust

The numbers your committee, your treasurer and your governing body ask for — plus the half nobody demos: your data exportable whenever you want it, your bills predictable, and every admin action on the record. Browse the directory to see clubs already running on ClubHelix.

Reports & analytics

Club reporting software with 341 built-in reports live today — membership, money, compliance and match day — with CSV and PDF exports, saved views and packs that email themselves.

341 live reports across membership, finance, compliance and match day
Australian financial-year quarters, GST and BAS figures built in
CSV and PDF exports the bookkeeper can actually use
Report packs that arrive in the committee inbox on a schedule

Audit log

Every admin action, role change and configuration tweak is recorded and queryable.

SOC2-aligned trail
Per-organisation scope
Exportable to CSV

Backups

Daily encrypted backups with point-in-time recovery.

Retained 30 days
Region-locked
Organisation-level restore on request

Bug fixing, handled

Errors and bugs are logged automatically the moment they happen, our team is alerted, and every fix is watched until it stays fixed. Nobody on your committee has to notice, describe or chase a thing.

Crashes and silent failures recorded automatically, the moment they happen
Our team alerted to new, returning and fast-growing problems
One-click bug reports that join the crash’s own ticket
A fixed problem that comes back reopens its own ticket
Error-only screen replays, with text, inputs and media masked

Billing & sponsors

Predictable Stripe-powered billing, online fee collection into your own account, and a built-in sponsorship CRM — packages, agreements and renewal reminders.

Multi-currency billing with self-serve plan switching
Collect club fees online — with instalment plans and fee reminders
Sponsor packages, agreements and deliverables in a sponsorship CRM
Sponsor tiers + slots on your public pages

Coming soon

Integrations

The treasurer’s accounting sync to Xero, member sync with your email marketing tool, and external data feeds for governing bodies.

Export takings and invoices to Xero — no re-keying for the treasurer
Sync members to your email marketing tool, consent-first
Show your governing body’s ladders and fixtures on your own site

AI agent access

Connect your own AI assistant to your club over the Model Context Protocol: a named, expiring, revocable token that reads only what you allow, changes only what you tick, and can never send a member a single email.

Connect Claude — or any assistant that speaks the open MCP standard *and* lets you set an authorisation header
Three scopes you tick: read, make changes, publish
Narrow a token to one job — the news page without the shop
It acts as the admin who made it, and never sees more than they can
Every write is dry-run first and confirmed before it happens
Expiring, revocable in one click, and written to your audit log

Refer a club

Share your club’s sign-up link. Once a club you referred starts paying, both organisations get a free 28-day cycle, granted after a check by our team.

One referral link per organisation, on your admin overview, with a copy button
One free 28-day billing cycle each, once the club you referred is on a paid plan
A person at ClubHelix checks and applies it — it is not an automatic credit
Watch the clubs you referred move from signed up to qualified to credited
On every plan, with nothing to switch on and nothing to configure

Ready to see it in action?

What happens after you sign up.

Sign up free
Name your club, pick a template, and your site, member area and admin exist immediately.
Bring your roster across
Import members from a CSV, or share one link and let them register and pay online themselves.
Go live
Connect your domain and publish — every module above is already switched on, ready to use.

Create your free club site Poke around the demo first Browse live clubs