For rowing clubs
Crews, regattas and the boat shed — under control.
Dawn sessions, crew selections, a regatta calendar that runs most of the year and a shed full of shared boats — ClubHelix gives rowing clubs one platform for squads, entries, bookings and comms.
Regatta season · dawn training year-round · Updated 10 Aug 2026
Why committees of rowing clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Crew availability collected by text and settled the night before the regatta.
- Regatta entries and levies reconciled from bank transfers with mystery references.
- Two crews arriving at the pontoon for the same quad.
- Learn-to-row enquiries answered weeks late, if at all.
- The river-closure or fog call not reaching the 5am squad in time.
What ClubHelix does for rowing clubs
The platform mapped onto the moments your season actually runs on.
Squads and crews
Run senior, masters and junior squads as teams with their own pages, session calendars and comms — crews for a regatta are picked from the member directory, and every rower’s calendar feed carries only their sessions.
Regatta entries and levies
Collect regatta availability and entry levies through paid forms per regatta — the captain of boats sees who is available and paid before crews are locked, and nothing arrives as an untraceable bank transfer.
Boat and erg bookings
Shared boats, ergs and the club tinnie are bookable facilities with clash-proof time slots — two crews can never hold the same quad, and the shed roster stops living on a whiteboard.
Learn-to-row intakes
Learn-to-row courses run as capacity-capped programs with online enrolment and payment, plus a waitlist — the club’s recruitment pipeline with an actual front door.
Early-morning comms
The fog, flood or river-closure call goes out as a broadcast email and a push notification to affected squads — set it at 4:45am and every rower knows before they leave home.
Club income
Membership renewals, boat levies and shed-fund donations all paid online through the club’s Stripe account, with native ticketing for the annual dinner and season launch.
Regatta and the annual return
Rowing members by squad, boat and locker fees outstanding, regatta entry income, and coaching accreditations. Outstanding and overdue matters here — equipment levies are large enough that late payment shows up in cash flow.
What is rowing club management software?
Rowing club management software runs the club that exists between water sessions: squad lists, crew selections, regatta entries and levies, the boat roster, learn-to-row intakes and the 4:45am fog call. In ClubHelix, squads are teams with their own pages, session calendars and comms; regatta availability and levies travel together in a single paid form; shared boats and ergs are bookable facilities with clash-proof time slots; and broadcasts reach the right squad by email and push before anyone leaves home in the dark.
Crews, regattas and the shed roster
Senior, masters and junior squads each get a page, a session calendar and their own comms; crews for a regatta are picked from the member directory, and every rower's personal calendar feed carries only their sessions. Regatta admin stops being texts and mystery bank references: availability, event preferences and the entry levy are collected in one paid form per regatta, so the captain of boats locks crews from a list of rowers who are both available and paid — the night-before scramble retired for good.
The shed comes off the whiteboard too. Boats, ergs and the club tinnie are bookable facilities with clash-proof slots — if the quad is held for the 6am row, a second booking simply cannot be made, and two crews never meet at the pontoon over the same boat. And when fog, flood or a river closure kills the morning, the call goes out at 4:45am as a broadcast email and a push notification to the affected squads, so every rower knows before they leave home.
Learn-to-row and your rowing club website
Learn-to-row is the club's recruitment pipeline, and it finally gets a front door: courses run as capacity-capped programs with online enrolment, payment and an automatic ordered waitlist, so a full intake queues the next enquiry instead of losing it for weeks. The public site — squad pages, the regatta calendar, the join page, a shed-fund donation page — is built with the page editor; membership renewals and boat levies are paid online, and the annual dinner and season launch sell through built-in ticketing. Start from a template or look through the live demo. Rowing clubs use ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Free rowing club management software to start
Every ClubHelix club starts on the free plan — the club website and core admin at no cost, with no time limit. Paid plans carry a 14-day free trial, bill on a 28-day cycle and can be cancelled at any time; current tiers are on the pricing page. Levies, memberships and donations settle directly into the club's own Stripe account — ClubHelix never holds the club's funds — and the platform fee is never surcharged to members.
Switching before the next regatta season
Most rowing clubs arrive with a member spreadsheet, a whiteboard in the shed and a captain of boats doing reconciliation by text. Import the members, set up the squads and the boat list, and take one regatta's availability-and-levy form online — the difference is obvious by the second regatta. Talk to us if your crew structure is unusual, or start with the complete guide to running a rowing club — it covers squads, the shed and the season plan end to end.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions rowing club committees ask before signing up.
- Yes. Squads and crews are teams built from the member directory, each rower’s personal calendar feed shows only their crews’ sessions, and selections broadcast to exactly the rowers picked.
- Boats and ergs are bookable facilities with clash-proof time slots enforced at the database level — if the quad is booked for the 6am row, a second booking simply cannot be made.
- Yes. Each regatta runs as a paid form combining availability, event preferences and the levy — so the captain of boats works from a list of rowers who are both available and paid.
- Yes. Courses run with a capacity and an automatic ordered waitlist, so when an intake fills, the next enquiry joins the queue instead of disappearing.
Can we manage crew selections and let rowers see only their sessions?
How do we stop double-booking shared boats?
Can regatta levies be collected with availability?
Does learn-to-row enrolment handle full courses?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your rowing club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.