Publishing & content
Events
Create events, manage RSVPs and guest lists.
The Events page is where you create and manage everything on your club's calendar — regular fixtures, tournaments and one-off special events. You'll find it under Events in the admin sidebar, and published events appear on your public events page automatically.
Who can use this
Events can be created, edited and deleted by admins and moderators. Members and the public can only see published events.
Saving is locked when your subscription is overdue: on an existing event you'll see a banner reading "Admin write features are locked until billing is up to date. Saving is disabled," and the form fields are disabled until billing is sorted. See Subscription & billing.
What's on the page
The Events list shows every event with its date, audience, ticket summary and status (a green Live badge for published events, grey Draft for unpublished). You can search by title or slug, filter by status, type, time (upcoming/past) or tickets, and sort by soonest, latest, recently updated or title. The New event button sits at the top right.
Step by step
Create an event
- Click New event.
- Under Event details, fill in the Title, a URL Slug (kebab-case, e.g.
winter-cup), choose an Event type (Regular, Tournament, Special or Other), and optionally a Summary and Description. Add a Banner image if you like. - Under Schedule, set Starts (required) and optionally Ends, tick All-day event if relevant, and confirm the Time zone (it defaults from your chosen venue or organisation).
- Pick one or more venues under Locations, add any public Contact details, then under Publishing tick Published to make it live and set the Audience and Who can view this event?.
- Click Save event.
Make an event repeat
- Open the event and go to the Schedule card.
- Under Recurrence, tick Repeats, then choose a Frequency (Daily/Weekly/Monthly/Yearly) and an Every interval. For weekly, pick the days; for monthly, choose a day of the month or an "nth weekday" pattern.
- Choose when it Ends — Never, after a number of occurrences, or on a date.
- Use Skip these dates to exclude single dates or whole ranges (e.g. public or school holidays), with an optional reason. A plain-English summary confirms what you've set.
Add tickets
- Open an existing event (tickets appear only after the event is saved).
- In the Tickets card, give the ticket a name, set the price and currency, optionally a capacity and max per order, and sales open/close times.
- Click Add ticket. Each buyer receives a QR-coded ticket per attendee. Use Remove to delete a ticket.
Check the guest list
Each ticketed event has a Guest list page reached from Orders (the order's View link). It lists every order (buyer, total and status) and every attendee with their QR code and check-in time, and gives you an Export CSV button for the full attendee list.
Delete an event
Open the event and use the red Delete event card at the bottom. This removes it and unlinks its locations and contacts.
Field reference
| Field | What it does |
|---|---|
| Title / Slug | Event name and its /events/... web address |
| Event type | Regular, Tournament, Special or Other (shows as a colour badge) |
| Summary / Description | Short blurb in listings; full details on the public page |
| Starts / Ends / All-day | Event timing; only Starts is required |
| Time zone | Times shown in the event's own zone, not the viewer's |
| Recurrence (Repeats) | How often the event repeats (stored as a calendar RRULE) |
| Skip these dates | Single dates or ranges the recurring event doesn't run |
| Registration / sign-up URL | External link for entries or sign-ups |
| Audience | Just this organisation, or shared with descendant organisations |
| Who can view | Public, Members-only, or Role-required (Member/Moderator/Admin) |
| Published / Published date | Whether it's live, and when it goes live |
| Hide from search | Excludes the page from search engines and your sitemap |
Tips & FAQ
- Draft until you're ready. Leave Published unticked to keep an event off the public site while you work on it.
- Shared events. Setting the audience to descendant organisations makes the event appear on their events pages too, marked Shared.
- Venues come from Locations. The picker lists your own venues plus inherited ones — set them up first in Locations.
- Ticket sales and orders flow through to Orders and Member payments.
- Related: Match reports, Competitions and News.