Publishing & content
Photo galleries
Share photo galleries from games and club events.
Photo galleries are where you collect match-day photos, training shots and event snaps into albums for your website. You'll find them under Photo galleries in the admin sidebar (in the Publish updates group). You create a gallery first, then upload photos to it in bulk on its edit page.
Who can use this
Galleries can be created, edited and deleted by admins and moderators. How many galleries you can create, how many photos each one holds, and the per-photo size limit all depend on your subscription tier — see Subscription & billing.
Uploading is also paused if your billing is overdue: you'll see a message that the organisation is locked until outstanding invoices are paid. Editing a gallery's details still works; only the photo uploads are held.
What's on the page
The main list shows every gallery with its Title, Status, Visibility, Event date and when it was last Updated, with an Edit link on each row. The header tells you how many galleries you have and how many are included on your tier. The New gallery button sits at the top right — when you reach your tier's gallery limit it's replaced by an amber "Gallery limit reached for your tier — upgrade to add more" notice.
Two settings control who sees a gallery: status decides whether it's live at all, and visibility decides who can view it once it's published.
Step by step
Create a gallery
- Click New gallery (or Create gallery from the empty state).
- Under Gallery details, enter a Title, a URL Slug (kebab-case, e.g.
winter-cup-2026), and optionally an Event date and a Description. - Under Audience & status, choose a Status (Draft, Published or Unpublished) and a Visibility option.
- Click Create gallery. You're taken to the gallery's edit page, where you can add photos.
Upload photos
- Open a gallery and find the Photos card.
- Click Select photos… or drag image files onto the drop zone. You can add up to 60 photos at a time. PNG, JPEG, GIF, WebP and AVIF are accepted.
- Tick the box confirming you have the rights to publish the images and that anyone pictured has consented. This box must be ticked before the Upload button works.
- Click Upload. A progress bar tracks the batch, and each photo shows Queued, a percentage, ✓ Done or an error. Use Clear done to tidy the list once photos have uploaded.
Set a cover image
In the Photos grid, click Set as cover under a photo. The chosen one shows ★ Cover. This is the image used to represent the gallery in listings.
Remove a photo or delete a gallery
Click Remove under any photo to delete it. To remove the whole gallery, use Delete gallery at the top of the edit page.
Field reference
| Field | What it does |
|---|---|
| Title / Slug | Gallery name and its web address |
| Event date | Optional date the photos relate to |
| Description | Optional blurb shown with the gallery |
| Status | Draft, Published or Unpublished — only Published galleries appear publicly |
| Visibility | Public, Members of your organisation, or a specific role (Member/Moderator/Admin) |
| Apply face-blur to uploads | Opt-in privacy toggle for junior or sensitive galleries (available on Standard and above) |
Tips & FAQ
- Originals are fine. Photos are auto-resized for the public site when they're displayed, so you can upload full-size files (up to 8 MB each on Free and Standard, 15 MB on Pro and Enterprise).
- EXIF is stripped. Location, camera and other hidden metadata is removed from every upload before it's stored.
- Alt text is automatic. Each photo's description is taken from its filename, so name files sensibly before uploading.
- Who can see it? "Members of your organisation" needs members signed in — set them up under Members. Role-based access uses your Roles & positions.
- Everything is logged. Creating, editing, uploading and deleting are all recorded in the Activity log.
- Related: Events, News and Features.