Members & access
Manage who belongs to your club, what they can do, and how they join.
- MembersAdd, edit, search and manage every member of your club — including juniors with no sign-in of their own and the guardians responsible for them, an optional date of birth and gender for age-group eligibility and funding returns, and what happens to a member’s details when they leave (the leaving date is recorded automatically; removing their other details is a state-by-state duty, not switched on yet). A linked guardian gets a My children page listing that child’s games, classes, attendance, progress and payments across every club, and never their medical notes, emergency contacts, staff notes or who paid. Members → Governing-body registrations keeps the other half of most clubs’ membership: send your association or federation a CSV of your roster, load the file they send back, and each member carries their registration status, number and expiry — with an ambiguous row reported rather than guessed at.
- Membership typesDefine the memberships your club offers — price, billing and duration — and design the digital membership card members save to Apple Wallet or Google Wallet.
- ApplicationsReview and approve applications from people wanting to join your club.
- Check-inCheck members in at training, facilities and meetings — by staff, QR or kiosk, and track attendance.
- Roles & positionsGrant admin and moderator access and manage council positions.
- OrdersSee and manage orders placed across your club.
- Bulk importImport your member roster from a spreadsheet — ClubHelix proposes what each column means, you confirm it, and a mandatory dry run shows exactly what will happen before anything is written. Card details and direct-debit mandates never transfer.