Guides

Practical guides for running a great club or society

Committees, volunteers, membership, money, reporting, match days and websites — written for the people who keep community clubs and student societies going.

Running the club · 8 min read · 8 Aug 2026

Club committee task management: how to stop action items dying between meetings

Every committee meeting produces a list of things people agreed to do, and every next meeting opens with discovering which of them nobody did. Here is a task system that survives volunteers — capturing actions properly, the one-list rule, chasing without nagging, and the handover that doesn't lose a year of memory.

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Running the club · 6 min read · 31 July 2026

AI for sports clubs: what it can actually do for your committee

A practical, hype-free guide to using AI in a volunteer-run club — what an AI assistant genuinely helps with (admin questions, drafting comms, building web pages), what it should never be allowed to do on its own, and how to set it up so a person always presses the final button.

Running the club · 21 min read · 26 July 2026

How to run a game development club

A game dev club exists to finish things, not to start them. How to build a calendar around shipping — jams that produce playable builds, skills nights that fix your team imbalance, showcases, and a written policy on who owns what.

Running the club · 18 min read · 26 July 2026

How to run a motocross club

Motocross is the most compliance-heavy club in community sport — a permit with conditions, a track that needs machinery every week, and neighbours who can close you down. Here is how to run track prep, practice days, noise management and the records that keep your permit.

Running the club · 19 min read · 25 July 2026

How to run a fighting game community

A weekly local is an arithmetic problem wearing a hoodie — entrants, setups and a bracket that has to finish before the venue closes. How to run weeklies, own your kit, negotiate a venue deal and moderate a scene people actually come back to.

Running the club · 20 min read · 25 July 2026

How to run a mountain bike club

A mountain bike club's real product is trail — dirt it builds, maintains and almost never owns. This covers land-manager agreements and the dig crew, ride grading and ride leaders, shuttle days and enduros, and the trail fund that pays for all of it.

Running the club · 18 min read · 24 July 2026

How to run a BMX club

A BMX club is one weekly event repeated forty times. This is the operating manual — the race-night run sheet, motos and gate marshals, grading and plates, the working bees that keep the track rideable, and the canteen that quietly pays for the lights.

Running the club · 19 min read · 24 July 2026

How to run a sim racing club

A sim racing league lives or dies on whether its results are trusted. How to build a season that finishes, run race control on the night, judge incidents with a process that survives a title fight, and publish standings nobody can argue with.

Running the club · 25 min read · 23 July 2026

How to run a retro gaming club

A retro gaming club is a collection with a membership attached. How to catalogue, insure and move shared hardware, run a repair bench that is actually safe, and turn public retro events into members who stay.

Running the club · 22 min read · 23 July 2026

How to run a skateboarding club

Skate clubs live at a park they do not own, with no gate, no keys and no captive audience. Here is how to turn a scene into a club — the land-manager relationship, coaching and consent, jams that fund the year, and membership that suits a drop-in sport.

Running the club · 21 min read · 22 July 2026

How to run a climbing club

Most climbing clubs own no wall and no crag, which makes them a buying club, a competency register and a trip organiser all at once. Here is how to negotiate a gym partnership, keep belay sign-offs current, and run outdoor meets that come home in one piece.

Running the club · 16 min read · 22 July 2026

How to run a mahjong club

Four to a table, several living rule traditions, and a room where some players learned from a grandmother and some from an app. A practical guide to house rules, tile sets and storage, session sign-ups and teaching nights that fill your tables.

Running the club · 17 min read · 21 July 2026

How to run a bridge club

Directors, movements, results and masterpoints — plus the partner problem and a renewal plan for a membership that gets a year older every year. A practical guide to running a bridge club whose tables stay full.

Running the club · 21 min read · 21 July 2026

How to run an archery club

Range layout and shooting-line discipline, a range officer roster that does not depend on one person, beginner courses that actually convert into members, loan equipment that comes back, and an indoor season worth planning for.

Running the club · 19 min read · 20 July 2026

How to run a chess club

Ratings, Swiss pairings, time controls, arbiters and a junior program that eventually produces your next committee. A practical guide to running a chess club that fills its boards on a weeknight and is still standing in five years.

Running the club · 19 min read · 19 July 2026

How to run a trading card game club

Weekly events, Swiss pairings, prize support and a trading culture that stays safe for juniors. A practical guide to running a TCG club that fills its tables week after week without burning out the person who organises it.

Running the club · 19 min read · 18 July 2026

How to run a tabletop roleplaying game club

A roleplaying club's capacity is not its room, its budget or its membership list — it is the number of people willing to run a game. How to form tables, run sign-up rounds, handle session zero properly, and recruit game masters who stay.

Running the club · 18 min read · 17 July 2026

Club volunteer induction and training

A thirty-minute induction agenda that works for any club role, a register that tracks who has been screened and trained, and the refresher and upskilling path that turns a Saturday helper into next year's committee.

Running the club · 21 min read · 17 July 2026

How to run a tabletop wargaming club

Wargaming clubs are asset-heavy in a way almost no other hobby club is — terrain, mats, boards and crates that live in somebody's garage until they do not. How to build, store and insure your table stock, and run leagues and tournaments around it.

Running the club · 18 min read · 16 July 2026

How to run a board game club

The bottleneck in a board game club is never tables — it is people willing to teach. How to build and lend a club library, greet newcomers properly, and run session sign-ups so the room fills without anyone standing in the doorway.

Running the club · 19 min read · 16 July 2026

How to organise a club tour or away trip

Costing and deposits, rooming lists, supervision ratios, medical forms and the emergency plan — how to organise a club tour or away trip that people talk about for years for the right reasons.

Running the club · 20 min read · 15 July 2026

How to run a club committee election

Nominations, eligibility, ballot methods and a clean handover — a step-by-step process for running a club committee election that stands up even when the result is close and the losing side is unhappy.

Running the club · 16 min read · 14 July 2026

How to run a club bar

General guidance on the compliance, stock and rostering realities of pouring drinks at a community club — the licensing questions to put to your regulator, the margin that actually funds the club, and cash handling that protects your volunteers.

Running the club · 19 min read · 14 July 2026

How to run a gaming club

A gaming club has to satisfy console players, PC players and tabletop players in one room, in one three-hour window. Here is how to program the night, sort out venue, power and the equipment library, and write a code of conduct your volunteers will actually enforce.

Running the club · 17 min read · 13 July 2026

How to manage club uniform orders without losing money

Pre-order windows, sizing samples, minimum runs and the box of unsold smalls that haunts every uniform coordinator. A repeatable process for taking uniform orders, collecting the money before you commit, and clearing what is left.

Running the club · 19 min read · 13 July 2026

How to run an esports club

An esports club is a sports club whose ground is a server. Here is how to handle tryouts and multi-title rosters, run an online season with ladders and a forfeit policy that holds, and take player welfare seriously without killing the fun.

Running the club · 16 min read · 12 July 2026

Crisis communication for clubs

A serious incident, an allegation or a sudden closure — the first two hours decide how the next two months go. A holding-statement template, an authorised-spokesperson rule, the order you tell people, and the things clubs say that make it worse.

Running the club · 20 min read · 12 July 2026

How to run a parkour club

Parkour clubs are judged before they are understood. Here is how to build coaching progressions and risk-graded sessions, negotiate training in public space, and handle waivers, minors and parent expectations without losing what makes the sport good.

Running the club · 19 min read · 11 July 2026

How to run a club across multiple venues

Two grounds, three halls or a merged club — running one club in several places quietly eats more committee time than anything else. How to split ownership site by site, publish venue information people actually trust, and keep keys, gear and rosters straight.

Running the club · 20 min read · 11 July 2026

How to run an open water swimming club

Open water clubs live or die on the head count. Here is how to run sign-on, buddy groups, water safety craft, the conditions call and a full event swim — plus the records that protect your committee when something goes wrong.

Running the club · 22 min read · 10 July 2026

How to prevent volunteer burnout at your club

Burnout is a design problem, not a character problem — too few people holding roles nobody ever wrote down. Here are the four warning signs, how to split a hero role into three doable ones, and the term limits and deputies that keep good people for a decade.

Running the club · 20 min read · 10 July 2026

How to run a walking football club

A sport defined by a negative rule, run for people who want to keep playing rather than keep up. Session run sheets, refereeing the no-running rule without ruining the mood, recruiting through health services, and the warm-up that keeps calves intact.

Running the club · 19 min read · 9 July 2026

How to run an all-abilities sports club

Inclusion is an operating model, not a policy paragraph. How to audit access across venue, transport, information and cost, build individual participation plans and support ratios that hold up, and fund an inclusive program past its first grant.

Running the club · 20 min read · 9 July 2026

How to run online committee meetings well

Online committee meetings can be shorter and better attended than the ones in the clubroom — or a slow-motion disaster. The difference is process. Quorum and valid voting, a timed agenda, hybrid setups that work, and what to do about recordings.

Running the club · 22 min read · 8 July 2026

How to run a club subcommittee that actually delivers

Subcommittees fail for one reason — nobody wrote down what they were allowed to decide. Here is a terms of reference template, four levels of delegated authority, and a reporting format that keeps working groups out of your main meeting.

Running the club · 18 min read · 8 July 2026

How to run a masters sports club

Masters clubs keep members for decades, but only if the age groups are handled properly, the results are archived, and the social program is treated as core business rather than an afterthought. A practical guide for committees running sport for adults over 30.

Running the club · 21 min read · 7 July 2026

Club record keeping — what to keep and for how long

A practical retention guide for volunteer committees — what your club must keep, what it should keep, where those records belong so a handover cannot lose them, and how to destroy the rest without putting member privacy at risk.

Running the club · 24 min read · 7 July 2026

How to run a dog training club

Dog clubs are clubs of handlers, not dogs — which changes everything about how you run them. Class intakes and levels, the vaccination record at the gate, growing your own instructors, and putting on a trial or agility day that pays for itself.

Running the club · 19 min read · 6 July 2026

Conflict of interest policy for clubs

Small clubs are full of unavoidable conflicts — the committee member who supplies the kit, the coach who votes on coaching fees, the treasurer whose partner runs the canteen. Here is a copy-paste policy, a declarations register, and how to handle a conflict live in a meeting without anyone feeling accused.

Running the club · 22 min read · 6 July 2026

How to run an equestrian club

An adult riding club is really a small showground business — grounds to maintain, a competition day to produce and a duty of care to every horse on site. Here is how to run the arenas, the entries, the judges and the incident book.

Running the club · 19 min read · 5 July 2026

How to run a tenpin bowling club

A tenpin club owns no lanes and no building — its assets are a league, a set of averages and a room of people who have bowled together for years. Here is how to structure divisions and handicaps, negotiate the centre agreement, and run a prize fund that keeps teams together.

Running the club · 21 min read · 5 July 2026

New committee member induction pack

The first-90-days pack that stops a new treasurer or secretary quietly drowning — what goes in it document by document, how to grant access properly and revoke it later, and the buddy arrangement that makes someone genuinely useful by their third meeting.

Running the club · 19 min read · 4 July 2026

Club annual calendar template

Put the whole club year on one calendar — registrations, insurance renewal, the AGM, funding rounds and presentation night — so nothing arrives as a surprise. A month-by-month template, the recurring dates clubs forget, and how to publish it so members plan around you.

Running the club · 19 min read · 4 July 2026

How to run a cheerleading club

Cheer clubs are judged by families on two things — how squads are selected, and how honestly the season is costed. This guide covers tryouts and appeals, a transparent family cost sheet, uniform orders, stunt safety and coach qualifications.

Running the club · 20 min read · 3 July 2026

Club committee meeting agenda template

A copy-paste 60-minute committee agenda with timings, the standing items most clubs forget, and the papers-before-not-during discipline that turns a two-hour talk into a short list of recorded decisions with owners.

Running the club · 10 min read · 3 July 2026

Club succession planning: how to find your next committee

How to stop your club being one resignation away from crisis — a twelve-month succession plan, the understudy system, handover packs that actually work, and what to do when nobody wants to be president.

Running the club · 22 min read · 3 July 2026

How to run a roller derby league

Roller derby leagues are member-owned and skater-run, which makes governance the hardest job on the roster. Here is how to structure decisions, run minimum skills and officials, and put on a bout that pays for itself.

Running the club · 21 min read · 2 July 2026

How to plan club equipment replacement

The club that cannot afford new gear usually can — it just has not been paying for it since the day the old gear arrived. Here is the asset list, the sinking-fund arithmetic in plain numbers, and how the same document turns into a far stronger capital grant application.

Running the club · 22 min read · 2 July 2026

How to run a curling club

Leagues, sheet allocation, a spares list that actually answers, and a bar that quietly pays for the ice. A practical guide to running a curling club, from building the draw to converting learn-to-curl nights into full teams.

Running the club · 22 min read · 1 July 2026

How to manage club keys and access

Ask your committee how many keys open the clubrooms and you will get a number. It will be wrong. Here is the key register, the annual muster, and how to move to codes or fobs without paying to change every lock twice.

Running the club · 21 min read · 1 July 2026

How to run a figure skating club

Learn-to-skate is the funnel, test sessions are the ladder, and the ice bill arrives whether or not anyone showed up. A practical guide to intakes and conversion, running test days, coordinating coaches and allocating ice cost across squads and private lessons.

Running the club · 26 min read · 30 June 2026

How to run an ice hockey club

Ice time is the budget and everything else is arranging people around the hours you could buy. A practical guide to ice contracts, splitting the bill across teams, gear pools for juniors, and the game-day crew that gets a scoresheet filed on time.

Running the club · 24 min read · 29 June 2026

How to run a scuba diving club

Certification currency, buddy pairing, dive-leader roles and the money mechanics of boat charters — a practical guide for the volunteers running a recreational dive club, where the paperwork is the safety system.

Running the club · 21 min read · 28 June 2026

How to run a boardriders club

Club rounds run on tide, swell and a decision made in the dark. Heat draws, judging, priority and points, the 5am weather call and how to tell 120 members at once, plus juniors, coaching and beach safety — the working guide for boardriders committees.

Running the club · 21 min read · 27 June 2026

How to run a canoe and kayak club

Rack space is the scarcest asset a paddling club owns and the steadiest income it earns. Storage policy, skills sign-off, waterway permissions and the learn-to-paddle pipeline — a practical guide for canoe and kayak club committees.

Running the club · 22 min read · 26 June 2026

Club social media policy template

A copy-paste social media policy for official accounts, members and players — plus the account inventory, the password and handover problem nobody solves until it is too late, and a response playbook for the post that goes wrong.

Running the club · 21 min read · 26 June 2026

How to run an orienteering club

An orienteering club is a small events company with a membership attached. Maps, course setting, the controller role, event-day mechanics and a season-long series that pays for itself — how volunteer committees actually deliver twenty-plus events a year.

Running the club · 12 min read · 26 June 2026

How to start a junior program at your club

A practical guide to starting a junior sports program — age-appropriate formats, recruiting and checking coaches, parent communication, and setting up enrolment so families can actually join.

Running the club · 22 min read · 25 June 2026

How to handle club complaints and disputes

A staged complaints procedure with real timeframes, rules for records, confidentiality and conflicts of interest, and a clear line for when a matter has to leave the club — so the complainant, the person complained about and the committee all get a fair process.

Running the club · 28 min read · 25 June 2026

How to run a hiking club

A walking club is a risk-management operation with excellent views. Trip grading, leader development, participant screening, communications plans and multi-day logistics — the systems that keep a hiking club safe, welcoming and easy to volunteer for.

Running the club · 9 min read · 24 June 2026

Club welcome pack template — everything new members should get in week one

A complete club welcome pack template — what to include, how to deliver it, and copy-and-paste new member welcome email examples that turn sign-ups into members who stay.

Running the club · 20 min read · 24 June 2026

How to run a walking group

The lowest-barrier club there is — which makes grading, leaders, emergency contacts and welfare the whole job. How to run a community walking group that people trust, and fund it through health-focused grants.

Running the club · 20 min read · 24 June 2026

Spectator code of conduct template for clubs

Spectators never signed anything, which is exactly why the policy has to be written differently. A full copy-paste code, a visiting-club clause, duty-officer scripts, the enforcement ladder from warning to tribunal referral, and where to publish it so nobody can claim surprise.

Running the club · 17 min read · 23 June 2026

Club strategic plan template (and how to actually use it)

Most club strategic plans are forty pages long and get opened twice. This one fits on a page, names an owner for every goal, and takes ten minutes of each committee meeting — with a copy-paste template and a full worked example.

Running the club · 18 min read · 23 June 2026

How to run a running club

Turning a Tuesday-night group into a club with a future — pace groups and tail runners, route safety, membership models when the running itself is free, and getting a race team entered in club singlets.

Running the club · 19 min read · 22 June 2026

How to run a powerlifting club

Three lifts, nine attempts and a scoring table that cannot fail. How to run a powerlifting club and put on a meet — weigh-in and flights, referees and spotters, kit checks, and the volunteer roster that holds the day together.

Running the club · 17 min read · 22 June 2026

How to run a school parents association

A parent body operates on someone else's premises, under someone else's insurance, with a membership that turns over completely every six years. Here is how to work with the school, build a fundraising calendar that does not exhaust anyone, and hand over cleanly.

Running the club · 22 min read · 21 June 2026

How to run a scout group

A scout group is two organisations sharing one name — a leader team running the program and a group committee running the money and the building. Here is how both halves work, from screening records that expire to camp permissions, the trailer and the hall roof.

Running the club · 23 min read · 21 June 2026

How to run a weightlifting club

Platforms, coaching eyes and a competition calendar — how to run an Olympic weightlifting or barbell club that keeps lifters progressing, from session caps and technique screening to hosting your first sanctioned meet.

Running the club · 21 min read · 20 June 2026

How to run a service club

Choosing projects you can finish, keeping public money separate from club money, building a fundraising calendar, and bringing in younger members without pushing out the founders.

Running the club · 21 min read · 20 June 2026

How to run a wrestling club

A wrestling club is mostly a logistics problem wearing a singlet — the mat costs more than everything else combined and lives somewhere you do not control. This guide covers securing and sharing mat space, weigh-ins and junior weight safety, and building a school partnership that actually feeds the club.

Running the club · 18 min read · 19 June 2026

How to run a genealogy society

Help desks, indexing projects, paid research and the privacy questions that come with holding other people's family records — a practical guide for family history society committees.

Running the club · 19 min read · 19 June 2026

How to run a kickboxing club

Most kickboxing and Muay Thai clubs are two businesses sharing a floor — the fitness timetable pays the rent, and the fight team spends it. This guide covers reading your timetable as a profit and loss, waivers and pre-fight clearances, and an equipment budget that survives real use.

Running the club · 19 min read · 18 June 2026

How to run a Brazilian jiu-jitsu club

Most BJJ clubs do not have a marketing problem, they have a month-four problem. A practical guide to membership models, mat rules and hygiene that actually get enforced, open mat, and holding onto white belts through the window where most of them quit.

Running the club · 19 min read · 18 June 2026

How to run a historical society

Accessioning, conservation, digitisation, talks and tours — how a volunteer-run historical society looks after a collection, publishes it online and funds the work.

Running the club · 25 min read · 17 June 2026

How to run a taekwondo club

Taekwondo clubs are junior-heavy operations with a martial art attached. This guide covers class structure and parent communication, grading day run sheets and records, and getting a squad entered into a tournament without losing a weekend to a spreadsheet.

Running the club · 21 min read · 17 June 2026

How to run a wine or home brewing club

Tasting nights, judging formats, bulk buys and the responsible-service questions every committee should answer before it pours. A practical guide for wine appreciation and home brewing clubs run by volunteers.

Running the club · 19 min read · 16 June 2026

How to run a karate club

Term fees and direct debits, family discounts that pay for themselves, grading and belt-order logistics, association affiliation and instructor licences — the business side of running a dojo, written for the person who ended up doing it.

Running the club · 23 min read · 16 June 2026

How to run a public speaking club

A speaking club is the rare organisation whose entire growth model is guests who came once and stayed. Here is the meeting agenda that runs without you, the roster that fills itself, and the guest follow-up that turns a visitor into a member.

Running the club · 24 min read · 15 June 2026

How to run a community theatre group

An amateur company lives or dies on three decisions — the show it picks, the rights it secures before announcing, and the number of seats it has to sell to break even. A practical guide to running a community theatre group without betting the company on one season.

Running the club · 17 min read · 15 June 2026

How to run a judo club

Grading cycles, mat space and an accreditation register are the three things that decide whether a judo club runs smoothly — here is how to handle all three, plus session structure, contest admin and fees.

Running the club · 24 min read · 14 June 2026

How to run a community band

A community band owns more than it realises — instruments, uniforms and a library built over decades. This guide covers the inventory register, cataloguing the music, and pricing paid engagements so the gig diary funds the band rather than draining it.

Running the club · 19 min read · 14 June 2026

How to run a fencing club

Beginner courses that fill and convert, club kit that survives the season, and a competition calendar that gives every fencer a bout — the practical guide to running a volunteer fencing club.

Running the club · 25 min read · 13 June 2026

How to run a community choir

Forty on the roll, twenty-eight in the room, and nineteen of them sopranos. How a volunteer committee runs the register, the part balance, the music licences and a concert that has to pay for its own hall.

Running the club · 18 min read · 13 June 2026

How to run a lacrosse club

In lacrosse the kit bag is the barrier to entry, which makes gear pools and school clinics the whole growth strategy — plus ground sharing, growing your own umpires, and the admin that holds a small club together.

Running the club · 21 min read · 12 June 2026

How to run a futsal club

The venue invoice arrives whether your courts were full or half empty. This guide covers the unit economics of a futsal timeslot, the break-even team count, running a social league that does not leak teams, and turning casual players into a club.

Running the club · 23 min read · 12 June 2026

How to run an amateur radio club

Repeaters, licence training and field days — an amateur radio club is a small infrastructure operator run by volunteers. How to look after site assets, run courses that produce operators, and organise contests, field days and emergency-communications support.

Running the club · 21 min read · 11 June 2026

How to run a handball club

Handball clubs grow one explanation at a time. This guide covers winning court time from venue managers who have never heard of the sport, building a junior pipeline through schools, and recruiting the referees that decide how big your season can be.

Running the club · 27 min read · 11 June 2026

How to run a woodworking club

A workshop full of dangerous machines, run by volunteers. How to tier your machines, keep induction and competency records that stand up, roster supervisors, manage dust and maintenance, and handle timber stock, member projects and paid commissions.

Running the club · 9 min read · 10 June 2026

How to merge two sports clubs — an amalgamation checklist that keeps both communities

General information on merging two sports clubs — when a merger makes sense, the governance steps and regulator processes for amalgamating incorporated associations, and the identity, brand and member-communication playbook that decides whether the merged club actually thrives.

Running the club · 24 min read · 10 June 2026

How to run a craft group

Weekly sessions, charity makes and a market stall that pays the hall hire. A practical guide to running a craft, quilting or knitting group — session format, shared equipment, charity projects, and pricing handmade goods so the stall actually makes money.

Running the club · 20 min read · 10 June 2026

How to run a disc golf club

Your course is free and open to everyone, which makes membership the hardest question a disc golf club faces. Here is how to look after baskets on public land, run a weekly doubles league with a fair handicap, and turn casual players into paying members.

Running the club · 25 min read · 9 June 2026

How to run a gardening club

Plots, working bees and a waiting list — a community garden is a membership business with soil. How to allocate plots fairly, write a plot agreement, run working bees, split the water bill, and turn plant sales and open gardens into real income.

Running the club · 21 min read · 9 June 2026

How to run an ultimate frisbee club

Hat leagues, drafts, spirit scores and field permits — a practical guide to running a self-refereed ultimate club, from balancing teams nobody argues about to funding tournament travel.

Running the club · 22 min read · 8 June 2026

How to run a birdwatching club

A birding club is two clubs sharing a car park — the surveyors chasing data and the beginners who want to know what the brown bird was. How to run outings that serve both, sort access and carpooling, keep records that outlive every committee, and make the first walk welcoming.

Running the club · 19 min read · 8 June 2026

How to run a drone racing club

Race day is a spectrum-management problem wearing a sports jersey. How to run an FPV drone racing club — video channel plans and the race director, building a track with gates and timing, and getting twenty pilots flying instead of queuing.

Running the club · 18 min read · 7 June 2026

How to run a model aircraft club

The field, the training pathway and the paperwork. How to run a model flying club — field access and mowing rosters, neighbour relations, wings ratings and the instructor roster, and keeping compliance records you can actually produce.

Running the club · 23 min read · 7 June 2026

How to run an astronomy club

An astronomy society runs on three things it does not control — the Moon, the weather and a dark horizon. How to secure and keep a dark-sky site, run a star party that starts on time, lend telescopes without losing them, and turn public nights into members.

Running the club · 18 min read · 6 June 2026

How to run a model railway club

A lease, a layout and one exhibition that funds the year. How to run a model railway club — clubroom tenure and keys, module standards that let a layout finish, shared tools, and an exhibition that pays for everything.

Running the club · 21 min read · 6 June 2026

How to run a photography club

A camera club sells three things — a deadline, honest feedback and somewhere to show the work. How to write competition rules that hold up, handle entries without losing a weekend, brief a judge, run outings and workshops, and put members' images online properly.

Running the club · 10 min read · 5 June 2026

How to record your club's history (before it's lost)

Every club has a story worth keeping — premierships, life members, the year the clubrooms burned down. Here's how to run a club history project: digitising photos and records, interviewing life members, and putting honour boards and milestones online where they can't be lost.

Running the club · 25 min read · 5 June 2026

How to run a caravan and camping club

Rallies are the product. A practical guide to running a touring club — booking sites a year ahead, handling deposits, getting catering numbers right, building the rally roster, and keeping members connected between trips.

Running the club · 25 min read · 5 June 2026

How to run a film society

Programming is the enjoyable half of a film society. The screening licence is the half that keeps it legal. How to sort rights, build a season worth subscribing to, and get the projection, captioning and access right on the night.

Running the club · 20 min read · 4 June 2026

How to run a comic book club

Comics reward accumulated knowledge, which is exactly what makes a comic book club hard to walk into. Here is how to choose reads newcomers can join, build a real partnership with a local shop, and run creator visits, zine nights and small-press showcases.

Running the club · 18 min read · 4 June 2026

How to run a four-wheel drive club

A four-wheel drive club's real asset is not the recovery gear — it is permission to keep using the tracks. Here is how to grade trips, train trip leaders, run a disciplined convoy, set recovery rules people follow, and build the land-access reputation that keeps gates open.

Running the club · 18 min read · 3 June 2026

How to run a motorcycle riding club

Ride grading, corner-marking and a briefing that takes four minutes are what separate a riding club from a fast bunch of mates. Here is how to grade rides, run the corner-marking system properly, handle incidents, and build a club a nervous rider actually wants to join.

Running the club · 17 min read · 3 June 2026

How to run an anime club

Anime clubs run two clubs at once — a screening night and an online space that never closes. Here is how to handle screening rights, program a season people turn up for, and moderate a chat server without burning out your volunteers.

Running the club · 18 min read · 2 June 2026

How to run a car club

Runs, show and shines, a marque register and a classifieds board — plus the concessional registration paperwork that keeps members legally on the road. A practical guide to running a car club calendar, judging a show, and keeping records a scheme auditor would accept.

Running the club · 21 min read · 2 June 2026

How to run a cosplay club

A cosplay club is a craft workshop, a travel group and a social club at once. Here is how to run the workshop safely, plan convention appearances and group builds, set photography and consent rules, and keep the money and the members straight.

Running the club · 19 min read · 1 June 2026

How to run a karting club

A club round is a production line — entries, scrutineering, the weighbridge, heats and finals, all before the light goes. Here is the timetable that makes it fit, the officials it needs, the class and weight rules, and how to get results published before anyone leaves the paddock.

Running the club · 21 min read · 1 June 2026

How to run a kids coding and gaming club

A junior coding and gaming club runs on parent trust, not curriculum. Supervision, volunteer screening, what is allowed on the screens, consent packs, term enrolments and a showcase day that makes families glad they signed up.

Running the club · 8 min read · 27 May 2026

Volunteer position descriptions for clubs (with templates)

Why written volunteer position descriptions make recruiting easier, plus ready-to-copy templates for team manager, canteen coordinator and social media volunteer roles.

Running the club · 7 min read · 20 May 2026

Club equipment register template (track your gear)

A free club equipment register template plus the habits that make it work — insurance evidence, committee handover, end-of-season stocktakes and knowing when gear is due for replacement.

Running the club · 9 min read · 15 May 2026

What does a club registrar do?

The club registrar owns memberships — registration windows, clearances and transfers, accurate member data and the paperwork that keeps players eligible. Here's the full role guide.

Running the club · 8 min read · 13 May 2026

How to organise a working bee (that people actually turn up to)

A good working bee gets a season's worth of maintenance done in a morning and leaves the club tighter than before. Here's how to plan the jobs, recruit the crew, run the day safely and make people glad they came.

Running the club · 11 min read · 13 May 2026

What does a club secretary do? Duties, annual calendar and checklist

The complete picture of the club secretary role — every duty explained, a month-by-month annual calendar, the tools that shrink the workload, and the handover checklist that keeps the club running when the role changes hands.

Running the club · 10 min read · 9 May 2026

How to run a club when nobody has any time

Volunteer hours are the scarcest resource your club has. Here's how to run a whole club on less of them — an audit of where the hours actually go, what to automate, what to delegate, and what to stop doing entirely.

Running the club · 14 min read · 8 May 2026

The committee handover checklist — everything to pass on, item by item

A complete club handover document template — bank accounts, logins, keys, documents, contacts and calendar — with a timeline that starts before the AGM and a structure that makes next year's handover automatic.

Running the club · 9 min read · 8 May 2026

What does a team manager do? (role guide + checklist)

The team manager keeps a team running so the coach can coach — availability, comms, match sheets and logistics. Here's the full role guide, weekly rhythm and a season checklist.

Running the club · 11 min read · 6 May 2026

How to run a club canteen (rosters, stock and profit)

The club canteen can be your best fundraiser and your best social hub — or a weekly scramble. Here's how to set one up properly, keep it stocked and staffed, handle the money and actually turn a profit.

Running the club · 11 min read · 22 Apr 2026

Club uniform policy template — kit rules, sizing, suppliers and subsidies

A ready-to-adapt club uniform policy template, plus the practical decisions behind it — choosing and managing a supplier, running sizing days, handling juniors who grow mid-season, subsidies and hardship, and selling kit through the club shop without drowning a volunteer in garbage bags of stock.

Running the club · 10 min read · 9 Apr 2026

How to run a pony club (the complete guide)

A practical guide to pony club management — rally days, gear checks, grounds and yards, volunteer instructors, horse and rider safety, and an equestrian club website that lightens the admin.

Running the club · 13 min read · 8 Apr 2026

How to run a gridiron club (the complete guide)

How to run an American football club — league affiliation, helmets and pads on a club budget, recruiting new players, field conversion, chain crews, waivers, fees and a gridiron club website that does the admin.

Running the club · 10 min read · 7 Apr 2026

How to run a rowing club (the complete guide)

Shed life, crew seat allocation, regatta entry and 5am starts — a practical guide to running a rowing club, from boat maintenance and membership to race day logistics.

Running the club · 9 min read · 5 Apr 2026

How to recruit club volunteers (and keep them coming back)

Practical, tested ways to recruit club volunteers — why nobody answers the "we need help!" email, how to design roles people say yes to, and the retention habits that stop the same five people doing everything.

Running the club · 9 min read · 5 Apr 2026

Life membership criteria for clubs — frameworks, process, and a nomination template

How to set life membership criteria that keep the honour meaningful — three proven frameworks, a fair nomination and voting process, and a life member nomination template you can copy into your club's constitution kit.

Running the club · 10 min read · 3 Apr 2026

25+ volunteer appreciation ideas for sports clubs (plus a club awards program outline)

Practical, budget-friendly ways to thank the people who run your club — 25+ appreciation ideas from free thank-yous to a full club volunteer awards program, with an outline you can adopt at your next committee meeting.

Running the club · 12 min read · 2 Apr 2026

How to run a hockey club (the complete guide)

How to run a field hockey club — committee and volunteers, turf hire and budgets, season fixtures and grading, juniors and umpires, and the club website and software that hold it together.

Running the club · 10 min read · 31 Mar 2026

How to run a sailing club (the complete guide)

Regattas, race duty rosters, rescue boats and the hardstand — a practical guide to running a sailing club, from flag officers and membership to race management and fundraising.

Running the club · 10 min read · 30 Mar 2026

How to run a petanque club (the complete guide)

How to run a petanque club well — building and maintaining pistes, balancing social play with licenced tournaments, membership and money, and a petanque club website that grows the club.

Running the club · 13 min read · 29 Mar 2026

Club committee roles and responsibilities (with a duties table)

Who does what on a club committee — president, secretary, treasurer and the supporting roles — with a duties table you can adopt, time estimates, and advice for splitting the load fairly.

Running the club · 9 min read · 27 Mar 2026

How to run a darts club (the complete guide)

A practical guide to darts club management — finding a home venue, running singles and teams nights, organising a darts league with fixtures and ladders, board maintenance, fees, and a club website.

Running the club · 9 min read · 26 Mar 2026

How to run a touch football club (the complete guide)

How to run a touch football club — twilight summer comps, mixed social divisions, team nominations, referee coverage, field marking, fees, wet-weather calls and a club website that fills the draw.

Running the club · 11 min read · 25 Mar 2026

How to run an AFL club (the complete Australian Rules guide)

The complete guide to running an Australian Rules football club — league affiliation, sharing the ground with other codes, match-day volunteer roles, guernseys and gear, best-and-fairest votes, fees, fundraising and your footy club's online presence.

Running the club · 9 min read · 25 Mar 2026

What does a club treasurer do? Duties, monthly rhythm and checklist

A plain-language guide to the club treasurer role — the real duties, a monthly and annual rhythm, the controls that protect volunteers, and a treasurer checklist you can hand to a successor.

Running the club · 8 min read · 24 Mar 2026

How to run a croquet club (the complete guide)

Lawns, hoops, golf croquet and association play — how to run a croquet club that keeps its lawns true, welcomes beginners with loan mallets, and grows membership with come-and-try days and a website that works.

Running the club · 7 min read · 23 Mar 2026

How to run a dragon boat club (the complete guide)

How to run a dragon boat club — sweeps, drummers and crew management, regatta season planning, boat loading rosters, membership and fees, and the club website that keeps twenty paddlers in sync off the water too.

Running the club · 10 min read · 20 Mar 2026

How to run a squash club (the complete guide)

How to run a squash club — pennant teams and order of merit, club nights and box leagues, court booking and maintenance, membership models, fees and fundraising, and the club website that keeps your courts full.

Running the club · 9 min read · 19 Mar 2026

How to run a table tennis club (the complete guide)

How to run a table tennis club well — finding and paying for a hall, table storage and setup crews, social nights and pennant teams, fees, coaching and a club website that fills your tables.

Running the club · 9 min read · 18 Mar 2026

How to run a rugby league club (the complete guide)

A practical guide to running a community rugby league club — affiliation, trainers and ground managers, registration and fees, mini and mod juniors, tag formats, match day, money and a league club website that carries the admin.

Running the club · 10 min read · 17 Mar 2026

How to run a surf life saving club (the complete guide)

Patrols, nippers, proficiency and carnivals — a practical guide to running a surf life saving club, from patrol rostering and gear to membership categories and fundraising.

Running the club · 7 min read · 16 Mar 2026

How to run a calisthenics club (the complete guide)

Calisthenics club management for committees — age-based teams, coaches and cadets, costumes, the competition season and concert, fees, and a club website that keeps every calisthenics family informed.

Running the club · 9 min read · 15 Mar 2026

Club meeting minutes template (copy, paste, done)

A complete committee meeting minutes template your secretary can use tonight — plus what legally belongs in minutes, what to leave out, and how to make action items actually happen.

Running the club · 9 min read · 14 Mar 2026

Volunteer roster template for clubs (canteen, BBQ and match day)

Ready-to-use volunteer roster templates for the canteen, the BBQ and match-day jobs — shift lengths that actually get filled, an AU-club season roster, and how to stop chasing people every Friday night.

Running the club · 10 min read · 13 Mar 2026

How to run a badminton club (the complete guide)

A practical guide to running a badminton club — structuring social club nights, court hire, shuttle costs, inter-club teams, membership and visitor fees, and the club website that turns curious locals into regulars.

Running the club · 11 min read · 12 Mar 2026

How to run a baseball club (the complete guide)

A practical guide for baseball club committees — affiliation, diamond and mound maintenance, summer season logistics, tee-ball juniors, pitch counts, fees, fundraising and your club website.

Running the club · 12 min read · 11 Mar 2026

How to run a clay target club (the complete guide)

Running a clay target club means safety and compliance first — range procedures, licensing awareness, accreditation tracking — plus shoot programs, membership and a club website that does the admin.

Running the club · 10 min read · 11 Mar 2026

How to run a rugby union club (the complete guide)

Everything a volunteer committee needs to run a community rugby union club — affiliation and grades, colts and junior pathways, membership and fees, match day and the after-match function, grounds, money and your club's online presence.

Running the club · 11 min read · 10 Mar 2026

How to run a lawn bowls club (the complete guide)

Greens, rinks, interclub competition and barefoot bowls — how to run a lawn bowls club that keeps its greens true, its competition sides full and its bar busy, with practical advice on membership, volunteers and the club website.

Running the club · 8 min read · 9 Mar 2026

How to run a triathlon club (the complete guide)

How to run a triathlon club across three disciplines — the multi-discipline training calendar, open-water safety, coaching, race calendars and club championships, and the club website that keeps it organised.

Running the club · 10 min read · 6 Mar 2026

How to run a volleyball club (the complete guide)

How to run a community volleyball club across indoor and beach seasons — affiliation, committee roles, court hire, duty teams, social and competitive streams, fees, and the club website that keeps both seasons full.

Running the club · 10 min read · 5 Mar 2026

How to run a gymnastics club (the complete guide)

Gymnastics club management for committees and coaches — the class and term model, coach ratios and accreditation, equipment planning, enrolment and waitlists, and a club website that fills your classes.

Running the club · 9 min read · 5 Mar 2026

How to run a softball club (the complete guide)

Everything a softball club committee needs — affiliation, diamonds and equipment, scorers and umpires, tee-ball juniors, fees, fundraising and a club website that does the admin for you.

Running the club · 14 min read · 4 Mar 2026

How to run a soccer club (the complete guide)

A practical guide to running a community soccer club — affiliation, committee roles, registration and fees, junior formats, the season calendar, grounds and gear, money and your club's online presence.

Running the club · 10 min read · 3 Mar 2026

How to run a water polo club (the complete guide)

Pool time, flippa ball, table duty and finals — a practical guide to running a water polo club, from affiliation and committee roles to fees, fixtures and club culture.

Running the club · 10 min read · 2 Mar 2026

How to run a fishing club (the complete guide)

A practical guide to fishing club management — competitions and weigh-ins, safety briefings, licences and bag limits, membership, and a fishing club website that keeps everyone informed.

Running the club · 9 min read · 27 Feb 2026

How to run a martial arts club (the complete guide)

A practical guide to martial arts club management for instructors and committees — gradings and belts, term enrolment, dojo hire, insurance, junior classes, and a club website that handles the admin.

Running the club · 10 min read · 27 Feb 2026

What does a club president do? Responsibilities, rhythm and reality

An honest guide to club president responsibilities — leading the committee, chairing well, representing the club, building culture and succession — plus what the role is not, and the habits that stop it consuming your life.

Running the club · 8 min read · 26 Feb 2026

How to run a golf club (the complete guide)

Committee or paid staff, membership categories, weekly comps and representative golf — how to run a golf club well, from course care and the match committee to a website that fills tee sheets and membership categories alike.

Running the club · 11 min read · 25 Feb 2026

How to run a basketball club (the complete guide)

Everything a volunteer committee needs to run a community basketball club — stadium court hire, domestic and representative teams, registration and fees, scoretable duty, referees, uniforms and a club website that fills your teams.

Running the club · 9 min read · 24 Feb 2026

How to run a cycling club (the complete guide)

How to run a cycling club that riders trust — ride grades, ride leaders and safety briefings, the club ride calendar, membership and kit, racing, and a club website that keeps the bunch together.

Running the club · 12 min read · 20 Feb 2026

How to run a boxing club (the complete guide)

Everything a volunteer committee needs to run a community boxing club — coach accreditation, class-based membership, insurance and waivers, fight nights, and building your club's online presence.

Running the club · 10 min read · 19 Feb 2026

How to run a pickleball club (the complete guide)

Pickleball is growing faster than any club sport in the country. Here's how to run a pickleball club well — shared courts and line marking, session formats, paddle demos, memberships, and a website that keeps up with the waitlist.

Running the club · 12 min read · 18 Feb 2026

How to run a netball club (the complete guide)

A practical guide to running a community netball club — affiliation, committee roles, registration and fees, grading, weekend competitions, junior pathways, umpires, and building an online presence that does the admin for you.

Running the club · 11 min read · 17 Feb 2026

How to run an athletics club (the complete guide)

A practical guide to running an athletics club or Little Athletics centre — committee roles, duty rosters, meet-day programs, age groups, fees and the online tools that keep it all on track.

Running the club · 13 min read · 16 Feb 2026

How to run a snooker or billiards club (the complete guide)

Everything a volunteer committee needs to run a snooker or billiards club — table maintenance, ladder competitions, membership, venue and licensing basics, and building an online presence.

Running the club · 10 min read · 13 Feb 2026

How to run a swimming club (the complete guide)

Squads, swim meets, timekeeping rosters and lane hire — a practical guide to running a swimming club, from committee roles and fees through to meet entries and race day.

Running the club · 11 min read · 12 Feb 2026

How to run a cricket club (the complete guide)

A practical guide to running a cricket club — affiliation, committee roles, turf and synthetic pitches, tea rosters, junior pathways, fees and fixtures, plus getting your club online.

Running the club · 12 min read · 11 Feb 2026

How to run a club AGM (with agenda and notice templates)

A step-by-step guide to running a club AGM that finishes on time and fills the committee — including a ready-to-use AGM notice template, a full agenda template, and the traps that invalidate meetings.

Running the club · 15 min read · 11 Feb 2026

How to run a tennis club (the complete guide)

Courts, coaching, pennant and committee — everything a volunteer committee needs to run a thriving tennis club, from membership categories and court booking to junior programs and night competition.

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