Guides

Practical guides for running a great club or society

Committees, volunteers, membership, money, reporting, match days and websites — written for the people who keep community clubs and student societies going.

Compliance & safety · 8 min read · 8 Aug 2026

Emergency contact and medical forms for clubs — what to collect, and what not to

Clubs need to know who to call and what matters medically when a member goes down at training — but every extra question you ask is data you must protect. Here is what a club genuinely needs to collect, the questions to stop asking, who should see medical information, and how to keep it current without re-typing the roster every season.

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Compliance & safety · 7 min read · 31 July 2026

The AI safety and privacy checklist for club committees

General information for committees adopting AI tools — the questions to ask any vendor about member data, the approval and audit rules that keep humans accountable, a simple club AI policy you can adapt, and the red flags that should stop a rollout.

Compliance & safety · 8 min read · 4 July 2026

Food safety for club canteens — the basics every volunteer roster needs

What community club canteens need to know about food safety — how the rules reach volunteer canteens, every state food authority linked, the hygiene and temperature basics for volunteers, and how a good roster keeps standards consistent.

Compliance & safety · 22 min read · 30 June 2026

Club first aid kit and emergency action plan

The laminated page that turns a panicking volunteer into a competent one for ninety seconds — a first aid kit checklist, a restock roster that actually runs, a one-page emergency action plan template, and the defibrillator check nobody remembers.

Compliance & safety · 21 min read · 29 June 2026

Concussion guidance for community clubs

How a volunteer club handles head knocks without asking anyone on the sideline to play doctor — a recognise-and-remove rule, a clean incident record, and return-to-play paperwork the committee can actually find. General information only.

Compliance & safety · 22 min read · 28 June 2026

Heat policy for community sports clubs

General information on writing a heat policy volunteers can actually apply — where your thresholds come from, who decides and by when, the modifications that save a fixture instead of cancelling it, and how the call reaches everyone in ten minutes.

Compliance & safety · 19 min read · 27 June 2026

Photography and image consent at clubs

General information on getting photo consent right at a club — capturing it at registration, recording a withdrawal so it actually takes effect, and practical rules for match photos, team photos and social posts.

Compliance & safety · 8 min read · 27 June 2026

Club privacy policy template — plus a photo consent form that actually works

A plain-English privacy policy outline for community clubs, a field-by-field photo and video consent form template, what the Privacy Act does and doesn't require of small clubs, and the everyday data habits that matter more than the documents.

Compliance & safety · 10 min read · 6 June 2026

Sports club risk management — a practical guide with a template you can use

A committee-sized approach to risk management — how to run a risk assessment without drowning in paperwork, a likelihood-and-consequence matrix, a register template with worked club examples, and how incident data feeds the loop.

Compliance & safety · 11 min read · 27 Mar 2026

Player code of conduct template — plus parent and spectator versions

Ready-to-adapt code of conduct templates for players, parents and spectators, general information on what a good behaviour framework covers, where to find your own sport-integrity resources, and how to make a code enforceable rather than a poster nobody reads.

Compliance & safety · 12 min read · 20 Mar 2026

Incident report form template for sports clubs (field-by-field guide)

A complete incident and injury report template for community clubs — every field explained, what good and bad reports look like, who should be able to see reports, and how to build the process volunteers will actually follow.

Compliance & safety · 8 min read · 19 Mar 2026

Does our club need insurance? A plain-English guide for committees

What insurance actually does for a community club — the main cover types explained in plain English, how affiliation cover works and where its edges are, certificates of currency, and the governance habits that keep the club protected.

Compliance & safety · 8 min read · 6 Mar 2026

Working with children check requirements for clubs — a state-by-state guide

What committees need to know about working with children checks — who typically needs one at a community club, how volunteer checks work, every state and territory scheme with official links, and how to track expiry dates so nobody slips through.

Compliance & safety · 8 min read · 25 Feb 2026

Child safe standards for sports clubs — the national principles, explained

What the National Principles for Child Safe Organisations mean for a community sports club — the ten principles in plain language, a member protection policy outline you can adapt, and the systems that turn policy into practice.

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