Guides

Practical guides for running a great club or society

Committees, volunteers, membership, money, reporting, match days and websites — written for the people who keep community clubs and student societies going.

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Reports & analytics · 16 min read · 12 Sept 2026

Affiliation reporting — getting numbers out of your clubs

A spreadsheet emailed to ninety clubs comes back in four formats, three of them PDFs, and every club has counted 'member' differently. Here is how a governing body defines the count once, runs a collection calendar instead of a chase, reports an honest 'not recorded' instead of a nought, and files a participation return it can defend.

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Reports & analytics · 6 min read · 26 July 2026

Club AGM report template and running order

What has to be reported at a club annual general meeting, in what order, with a template for each report and the numbers to have ready before somebody asks from the floor.

Reports & analytics · 6 min read · 26 July 2026

Club attendance tracking — what to record and what it tells you

Attendance is the earliest warning a club gets about a member who is about to leave. Here is what to record at training, sessions and match day, how to capture it without slowing anyone down, and what the numbers actually predict.

Reports & analytics · 7 min read · 26 July 2026

The monthly club committee report pack (a template that ends the guesswork)

A committee report template that turns the monthly meeting from a round of guesses into a decision-making session — the eight reports to include, who owns each one, and how to make the pack arrive before the meeting.

Reports & analytics · 7 min read · 26 July 2026

Club financial reports explained (for committee members who are not accountants)

What each club financial report actually shows, how to read one in two minutes, and the four questions a committee member should ask about any set of numbers put in front of them.

Reports & analytics · 7 min read · 26 July 2026

The 12 club KPIs worth tracking (and the ones that waste your time)

A practical club KPI dashboard — twelve measures that actually predict whether a club is healthy, how to define each one so it cannot be argued with, and the vanity metrics to leave out.

Reports & analytics · 7 min read · 26 July 2026

The club member census — how to count your club properly

Every season your association, council or funding body asks how many members you have. This is how to produce a defensible count, what participation statistics they actually want, and how to stop the annual count taking a fortnight.

Reports & analytics · 10 min read · 26 July 2026

Club treasurer report template (with the numbers that matter)

A complete treasurer's report template for a club committee meeting — the five figures every report needs, the wording that stops arguments, and how to produce it in ten minutes instead of a weekend.

Reports & analytics · 7 min read · 26 July 2026

GST and BAS for sports clubs — a plain-English orientation

General information on how GST and the business activity statement affect Australian community clubs — registration thresholds, what club income is typically taxable, and the records that make the quarterly BAS a ten-minute job.

Reports & analytics · 7 min read · 26 July 2026

How to calculate your club's member retention rate (worked example)

The three retention formulas clubs actually use, worked through with real numbers, plus the definition traps that make two committee members compute different answers from the same roster.

Reports & analytics · 6 min read · 26 July 2026

Reporting to your association or governing body without losing a weekend

Affiliation returns, participation counts and compliance declarations arrive every season with short deadlines. Here is what governing bodies actually ask for, how to prepare once and answer many times, and what a club is entitled to push back on.

Reports & analytics · 7 min read · 26 July 2026

Sports club annual report template (that members will actually read)

A complete annual report structure for a community sports club — the sections, the numbers, the photographs, and how to produce it from records you already have instead of a fortnight of writing.

Reports & analytics · 7 min read · 26 July 2026

Tracking volunteer hours for grant applications

Funding bodies increasingly ask for volunteer hours and value them as in-kind contribution. Here is a light-touch way to capture them that volunteers will actually tolerate, and how to present the total credibly.