For soccer clubs in Canada
A platform built for how soccer clubs actually run.
From U6 registration season to seniors finals night, ClubHelix is soccer club management software that handles registration, schedules, standings, communications and money — with your club website and member app on the same platform, not a stack of spreadsheets.
Winter season · weekly schedules · Updated 26 Aug 2026
Why boards of soccer clubs come to us
The same problems show up in every board meeting. ClubHelix is built to retire each one for good.
- A renewal spreadsheet that lives in one volunteer's Google Drive and never balances.
- Parents asking the same question 14 times: "Is practice on this week?"
- Match-day photos sitting on someone's phone for three months.
- Cash and EFT for rego, then chasing it down at the AGM.
- No one place to publish standings positions, schedules and a coach's match report.
What ClubHelix does for soccer clubs
The platform mapped onto the moments your season actually runs on.
Pre-season registration
Self-serve registration forms with age-group fields, parent-and-child accounts, consent for under-18s, optional uniform-size and dietary fields, and Stripe Connect to take rego fees in one flow — including sibling discounts and concession codes.
Schedules and practice
Publish schedules and practices as recurring events with exclusion dates for school holidays. Parents subscribe their phone to a personalised ICS feed so they only see their child's team — wet-weather cancellations push to that feed in seconds.
Match reports and standings
Match-report content type with opponent, venue, score-for/against, goal scorers and team lineup pulled from your member directory. Enter results once and the standings computes itself — no Sunday-night spreadsheet. Public RSS feed so your local newspaper can pick up the U12 div-1 result without you emailing it.
Finals and live scores
When the home-and-away rounds end, seed a finals bracket straight from the standings — knockout or page playoff — with winners advancing automatically. Every schedule gets a live match centre, so supporters who can't make the field follow the score on your soccer club website.
Photos and consent
Per-team match-day galleries with EXIF stripped on upload and an image-rights statement required at upload time — so you never publish a photo a parent hasn't consented to.
Shop, concession and presentation night
Team store for jerseys, practice tops and merch. Native ticketing for presentation night with assigned seats if you need them, or general admission if you don't — gate scanning works on a board phone.
Weekend communications
Broadcast wet-weather rainouts, field changes and team-selection emails to a specific team, age group or the whole club. Send from the platform domain free, or your own clubname@yourclub.com.au on Pro.
Sponsor visibility
Tiered sponsor blocks so your major sponsor sits above the local cafe — rendered on every page automatically, with click-through tracking so you can prove the value at renewal.
The association return
Your federation wants registered player counts by age group and gender split at the end of sign-on, and the grant body wants junior participation. Both come from the census reports rather than a night of counting spreadsheet rows, and the treasurer pack covers rego income against last season.
What is soccer club management software?
Soccer club management software puts the whole season — registration season, the schedule list, the standings, the wet-weather call and the rego money — into one system instead of a renewal spreadsheet in one volunteer's drive and a dozen group chats. In ClubHelix that means online registration with payment taken in the same flow, schedules and practice published as recurring events, competitions with auto-computed standings, broadcasts targeted to a single team or age group, team management that keeps every squad list current, a team store for jerseys and practice tops, and a member app — all attached to your own soccer club website.
The real test is a wet Saturday in July. The field closes at 7am, one broadcast reaches exactly the affected age group, the cancellation pushes to every subscribed phone through each family's personalised calendar feed, and nobody drives to a locked gate.
From U6 sign-on to a standings that keeps itself
Pre-season registration runs itself: forms with age-group fields, parent-and-child accounts so one login manages three kids across three teams, consent captured for under-18s, and sibling and concession discount codes applied at checkout with the fee paid on the spot. Walk-ups at registration season register on a phone and appear in the directory immediately.
Once schedule is out, schedules and practice go up as recurring events with exclusion dates for school holidays, and parents subscribe to a feed filtered to their child's team only. After each game, a match report captures opponent, venue, score-for and against, goal scorers and the lineup pulled from your member directory. Enter the result once and the standings computes itself — no Sunday-night spreadsheet — with a public feed your local paper can pick up without anyone emailing the under-12 division-one result around.
Finals night, live on your site
When the home-and-away rounds end, seed a finals bracket straight from standings positions — knockout or page playoff — and winners advance automatically as results go in. Every schedule carries a live match centre, so supporters who can't make the field follow the score in real time. Presentation night sells through built-in ticketing on your own site, scanned at the door on a board phone.
A soccer club website that answers the repeat questions
"Is practice on this week?" stops arriving fourteen times when the answer lives on a site that is never out of date, because it runs on the same platform as your schedules and registrations. Build pages with the page editor, publish per-team match-day galleries with image-rights consent required at upload, and give tiered sponsors placement that proves its value at renewal time. Start from the template gallery, or click through the live demo for the parent's-eye view.
Free soccer club management software to start
Every club starts on the free plan — no time limit, with your soccer club website and core admin included. Paid plans carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time; current tiers are on the pricing page. Registration money settles directly to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to your members.
ClubHelix runs soccer clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa, with payments settling in your local currency.
Switching before next registration season
Most boards arrive with a spreadsheet that never quite balances and a trail of cash and bank transfers to chase at the AGM. Import your member list, set up next season's forms and schedules, and run the first registration window online. If you want a second opinion on the setup, talk to us — and for the full picture of board roles, budgets and season planning, read the guide to running a soccer club.
What to compare before you commit
Football clubs are usually the largest community clubs in their area: many age groups, a big registration season, mandated association systems, and a volunteer base that has to be organised rather than hoped for.
| What to test | Why it decides the season | Where ClubHelix lands |
|---|---|---|
| Registration at scale | Four hundred registrations in six weeks breaks anything built for a small club. | Self-registration with instalments and one family checkout. |
| Coexisting with a mandated system | Most clubs must register players through their federation. The club still needs its own records. | Runs alongside; the club keeps its own member list and comms. |
| Field allocation across age groups | Practice slots across fifteen teams on three pitches is a genuine scheduling problem. | Facility booking with clash prevention. |
| Volunteer and referee coordination | Every home game needs people. A sign-up sheet does not scale past a few teams. | Volunteer rostering and match officials. |
| Communication that reaches parents | With minor, the guardian is the real audience. | Guardian contacts plus broadcasts. |
What a football club actually pays
The free plan has no time limit and covers a website, a member list and team pages. Paid plans start with registration payments, uniforms and concession sales.
Model registration season plus match-day revenue. A club registering 400 players with instalments and running a concession every weekend processes a very large number of small transactions, so the fee percentage matters far more than the tier. Ours is never surcharged to families, and funds settle to the club's own account. Current tiers are on the pricing page; paid plans carry a 14-day free trial and bill on a 28-day cycle.
Surviving registration season
- Open with instalments available — the lump sum is the single biggest barrier for multi-child families.
- Collect everything once: medical details, guardian contacts, photo consent and a signed waiver.
- Let one parent register several children in one transaction.
- Form teams from the live registration list so late registrations are visible where coaches are already working.
- Roster the volunteers early, before the season starts and goodwill is spent.
Common questions from football boards
Our federation mandates its registration platform. Is this duplication? No. The federation registration satisfies the federation. This is the club's own website, communications, uniforms, concession, volunteers, internal comps and records — the work the federation system does not do.
Can we run a social or masters side alongside minor? Yes, as separate membership types and teams on one member list.
How do we handle uniform and uniform orders? Through the team store with sizes as options, so orders reconcile against payments instead of a spreadsheet.
Can each coach see only their own squad? Yes, scoped by role.
What about our sponsors? Sponsorship packages and renewals are tracked in billing and sponsors.
The complete guide to running a soccer club covers grading, coaching pathways and the season's operational load.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions soccer club boards ask before signing up.
- Yes. Parents register as the primary account holder and link one or more dependants. They can register, pay and receive emails on behalf of children, and switch context to manage each child's details independently.
- Absolutely. Registration forms work on a phone, payment is taken via Stripe at the same time, and the new player appears in your directory immediately — no overnight sync.
- Yes. Every event page has an "Add to calendar" button, and every member gets a personalised ICS feed filtered to the teams they belong to. RRULE expansion is tested against Apple Calendar and Google Calendar.
- Native ticketing is built in. Sell tickets through your branded site, scan them on a board phone at the gate, and reconcile with your Stripe payout — no external ticketing-site cut.
- Yes — ClubHelix is multi-tenant by design. A national federation, state region, association and individual club can each have their own branded site, with shared member identity and cascading roles where appropriate.
Can ClubHelix handle parent-and-child accounts for junior soccer?
Do you take match-day registrations and walk-ups?
Can we publish schedules and have parents subscribe in Apple/Google Calendar?
What about presentation nights and gate entry for big games?
Can the federation, region and club all run on the same platform?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your soccer club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.