From Auskick Sunday to grand-final week.

What is AFL club management software?

AFL club management software runs the club behind the footy: Auskick and junior registration, the fixture, the ladder, goalkickers in the match report, the canteen roster and the sponsor wall. ClubHelix does it as one platform — online registration from Auskick to masters, fixtures and training with personalised calendar feeds, ladders, team management over one member directory, volunteer rosters and a footy club website that carries it all.

The problem it replaces is fragmentation: a different system for Auskick rego, the junior comp, seniors and women's means four member lists and no straight answer to "who's actually paid?". On ClubHelix, every stream — Auskick, U10s to U18s, colts, seniors, women's, masters — runs as its own registration form under the one club.

Auskick Sunday to grand-final week

Registration is self-serve on a phone: parent-and-child accounts, consent and concussion fields for juniors, Stripe payment in the same flow. Fixtures and training publish per grade with ground locations, every member subscribes a personalised calendar feed, and a mid-season ground change from the league reaches coaches and families as a broadcast in seconds. Match reports capture opponent, ground, score, goalkickers, best-on-ground and a lineup pulled from the directory — with a cross-grade RSS feed for the local paper and the league.

Votes counted, canteen covered

Best-and-fairest voting stops living on paper at the rooms: coaches lodge their 3-2-1 each week through a members-only form tied to the fixture, and the count tallies itself at season's end — no Sunday-night spreadsheet. Canteen, barbecue, ground-setup and scoring rosters publish with capacity on each slot, members claim their own shifts, and completion is tracked across the season — nobody rings around on a Friday night. Guernseys, training tops, ties and jackets sell through the club shop, presentation night and finals luncheons through native ticketing, and tiered sponsor blocks carry start and end dates so a non-renewing sponsor drops off the site automatically at season's end.

A footy club website that stays current

Because the site and the admin share one platform, the ladder, the draw and Saturday's report are never a webmaster-email away from being right. Build and rearrange pages with the page editor, start from a design in the template gallery, and walk through the live demo to see the supporter-facing side. ClubHelix runs footy clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.

Free AFL club management software to start

Every club starts on the free plan, with no time limit — the website and core admin cost nothing. Paid plans carry a 14-day free trial, bill on a 28-day cycle and cancel any time; tiers are listed on the pricing page. Rego, shop and ticket money settles direct to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to members or families.

Ready to retire the four systems

Import the member lists you have, stand up a registration form per stream, and run one pre-season with the old spreadsheets in the back pocket. Get in touch if you want a hand mapping it out — and the guide to running an AFL club covers the rest of the committee job: volunteers, grounds, juniors and the winter calendar.

What to compare before you commit

Australian football clubs carry senior and junior programs, a large volunteer requirement, a canteen and bar that fund the season, and a match day that needs twenty people in place before the first bounce.

What an AFL club actually pays

The free plan has no time limit and covers a website, a member list and team pages. Paid plans start with player registration, social memberships, functions and merchandise.

Model the season including match day. A club with 150 players, a social membership base and a canteen operating every second Saturday is processing a large and varied transaction load, so compare on the fee percentage rather than the tier. Ours is never surcharged to members, and funds settle to the club's own account. Current tiers are on the pricing page; paid plans carry a 14-day free trial and bill on a 28-day cycle.

Getting match day organised before Thursday

1. Roster every match-day role for the whole season at once, then let people swap. Rostering weekly is what burns committees out.
2. Collect availability in one place rather than across several group chats.
3. Publish selection to team pages with a calendar feed.
4. Run the canteen and gate through the same ledger so takings reconcile automatically.
5. Send one segmented message to players, parents and social members rather than three overlapping ones.

Common questions from AFL club committees

Our league mandates a registration platform. What is left? The club: website, social memberships, communications, volunteers, canteen, sponsors, functions and your own records. That is most of the actual work.

Can we hold social members who never play? Yes, as their own membership type — often the club's best-value revenue.

How do we handle juniors moving into seniors? As a change of membership type on the same record, so history and contacts carry across.

Can the canteen coordinator get access without seeing finances? Yes — roles and permissions scope precisely.

What about our past players and life members? Hold them as membership types so the roll and the comms list stay complete.

The complete guide to running an AFL club covers volunteers, sponsorship and season operations.