Built for groups where parents matter as much as members.
Scouts, Guides, cadets, church youth groups and any youth-focused organisation runs its parent-and-child accounts, meeting schedules, camp consent and parent comms on ClubHelix — with privacy built in.
Why committees of youth groups come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Meeting cancellations going out via the leader's personal mobile.
- Camp consent forms returned as paper, then misplaced.
- No central record of which young people have which permission slips signed.
- Subs collected in cash with no parent record of payment.
- Parent communications via a social-media group not all parents are on.
What ClubHelix does for youth groups
The platform mapped onto the moments your year actually runs on.
Parent-and-child sign-up
Parents register first, then link one or more dependants — each dependant has their own profile, age group, consent record and medical-disclosure form. Stripe Connect for term subs.
Weekly meetings and programs
Recurring events for weekly meetings, district nights and activity blocks. Per-member ICS feed so parents see only the meetings their child attends.
Camps and events
Camps as paid events with capacity, age bands, dietary, medical and consent fields. Conditional logic means a junior member doesn't see questions for an older section's activity.
Parent communications
Broadcast cancellations, camp reminders and parent updates from your own group@yoursite.org — with subscriber preference centre so parents only get notifications for their child's section.
Leader records and roles
Leaders are members with specific roles at each section. Permissions and audit logs make it clear who has access to which child's details — critical for child-safe practice.
Fundraising and shop
Native ticketing for parent dinners and fundraisers. Club shop for uniform, badges and merchandise — with variants for size and stock tracking.
Frequently asked
The questions youth group committees ask before signing up.
- Yes. A district or region sits one tier above groups, with cascading branding, a cross-group member directory and reporting on members and events.
- Permission slips are paid or unpaid forms attached to a camp or event. Parents complete them digitally, including medical and dietary fields, with a record kept against the child's profile.
- Yes. Role-based permissions mean a section leader sees only their section's members. Audit logs record every access to a child's record, with exportable history for safeguarding reviews.
- Yes — a parent's personalised ICS feed and event list include only the meetings and camps their linked dependants are in.
Does the platform support a "tier" above the group level — district or region?
How are permission slips handled?
Can we ensure only the right leaders see a child's details?
Does the parent only see their own children's events?
Also used by
ClubHelix isn't a single-sport tool. Browse other club types we support out of the box.
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