For drama, music and dance groups
Dance school and performing arts software — the curtain, the chorus and backstage.
Community theatre groups, choirs, orchestras and dance schools run their memberships, rehearsals, performances and ticketing on ClubHelix — without spreadsheets, ticketing-site fees or a separate email tool subscription.
Updated 10 Aug 2026
Why committees of performing arts groups come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Auditions sign-up on Google Forms with no payment link.
- Rehearsal schedule emailed weekly as a PDF that's already out of date.
- Season ticketing run through a third-party platform that clips 6%.
- Costume hire records kept in a notebook backstage.
- Patron donations and seasonal memberships in separate systems.
What ClubHelix does for performing arts groups
The platform mapped onto the moments your year actually runs on.
Memberships and auditions
Self-serve member and patron memberships with annual or season-based renewal. Audition sign-up via paid forms with conditional logic for role preferences and conflict declarations.
Rehearsal schedule
Rehearsals as recurring events with venue, call-time and call-list. Cast members RSVP so the director knows who is coming, attendance is marked each night, and schedule changes push to phones in seconds.
Season ticketing
Native ticketing for each performance — assigned seating optional, season tickets, subscriber discounts, gift vouchers. All on your own site with no third-party clip.
Costume and props hire
Costume hire managed as a shop with hire periods and deposits — sizes, condition notes and a clean record of who has what out.
Patron communications
Broadcast newsletters and season previews to patrons and members. Send from your own theatre@yourgroup.com.au on Pro and Enterprise, with subscriber preference centre.
Donations and grants
One-off and recurring donations sit alongside ticket revenue in a ledger of their own, with a fee-cover option so the group keeps the full gift — and clean reconciliation reports your treasurer will actually trust.
Grant acquittal
Arts funding acquittals ask for participant numbers, performance and workshop counts, and audience reach. Ticket sales by production, membership by type and event attendance give you all three with the reporting period stated on the export.
What is dance school management software?
Dance school management software — or performing arts group software, for the theatre companies, choirs and orchestras next door — brings memberships, auditions, rehearsals, ticketing and patron communication onto one platform, behind your own website. In ClubHelix terms: member and patron sign-up with annual or season-based renewal, audition entries as paid forms with conditional logic, rehearsals as recurring events with RSVPs and nightly attendance, native ticketing for every performance, costume hire run as a shop with deposits, donations recorded beside ticket revenue, and newsletters to patrons sent from your own theatre@ address with a custom sender. No spreadsheet wrangling, no separate email tool, no ticketing platform clipping the takings.
Auditions, rehearsals and the call list
An audition round is a paid form with role preferences and conflict declarations built in as conditional fields — not a free-form survey with a payment link bolted on afterwards. Once the show is cast, the season lives as recurring rehearsal events with venue, call-time and call-list. Cast members RSVP so the director knows who will be in the room before call, attendance is marked each night, and a changed schedule pushes to phones in seconds — instead of circulating as a weekly PDF that is out of date before it lands.
Season ticketing, costume hire and the donor ledger
Every performance sells through native ticketing on your own site: general admission or assigned seating, season tickets, subscriber discounts and gift vouchers. A season subscription is a single charge that grants tickets to each show in the season, managed as a paid membership. Backstage, costume hire runs as a shop with hire periods, deposits, sizes and condition notes — a clean record of who has what out of the wardrobe, in place of the notebook. And one-off or recurring donations sit alongside ticket revenue in a ledger of their own, with a fee-cover option so the group keeps the full gift and reconciliation reports your treasurer will actually trust.
A website worthy of opening night
The season deserves better than a social page. Use the page editor to publish the season program, audition notices, cast announcements and a tickets page that sells — all on the same platform as your memberships, so nothing needs re-typing. The template gallery offers finished designs to start from, and the live demo shows a working site before you build your own. Performing arts groups and dance schools run ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Free dance school management software to start
Start on the free plan — every group does — and stay on it as long as you like; there is no expiry. Paid plans, when the group is ready, each carry a 14-day free trial, bill on a 28-day cycle and can be cancelled at any time, with current tiers listed on the pricing page. Ticket sales, memberships, hire deposits and donations all settle directly to the group's own Stripe account: ClubHelix never holds your funds, and the platform fee is never surcharged to your members or your audience.
Changing systems between seasons
The natural moment to switch is the gap between closing night and the next audition call. Bring your member and patron lists across, set up the coming season's events, and sell the first ticket from your own site. Talk to us if you would like help with the move — or start with the complete guide to starting a dance school, which covers studios, teachers, enrolments and the first-year economics in depth.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Programs & enrolment
Term programs, clinics and come-and-try days — term or casual enrolment, capacity with waitlists, and session attendance.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Reports & analytics
Club reporting software with 341 built-in reports live today — membership, money, compliance and match day — with CSV and PDF exports, saved views and packs that email themselves.
Frequently asked questions
The questions performing arts group committees ask before signing up.
- Yes. Native ticketing supports both general admission and assigned seating, with per-row capacity caps for tiered pricing.
- A season subscription is a single Stripe charge that grants tickets to each show in the season — managed as a paid membership with linked ticket allocations.
- Yes. A drama council or regional arts body sits one tier above member groups, with cascading branding, a cross-group member directory and centralised reporting.
- Parent-and-child accounts let parents register their child, with consent for under-18s, dietary, allergies and emergency-contact fields captured at sign-up.
- Yes. Every ClubHelix group starts on the free plan — put your studio or group website and core admin online at no cost, and upgrade only when you need paid features. Paid plans carry a 14-day free trial and bill on a 28-day cycle you can cancel any time.
- ClubHelix starts free, and paid tiers add capacity and features as the group grows — billed every 28 days, no yearly lock-in; current tiers are on the pricing page. Online payments carry a small published platform fee that is never surcharged to your members or audiences.
Can we sell tickets with assigned seating?
How do season subscriptions work?
Can our umbrella body cover multiple groups?
How do we manage children in productions?
Is there free dance school management software?
How much does performing arts group software cost?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other club types we support out of the box.
Bring your performing arts group online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.