A platform for the curtain, the chorus and everything backstage.
Community theatre groups, choirs, orchestras and dance schools run their memberships, rehearsals, performances and ticketing on ClubHelix — without spreadsheets, ticketing-site fees or a separate email tool subscription.
Why committees of performing arts groups come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Auditions sign-up on Google Forms with no payment link.
- Rehearsal schedule emailed weekly as a PDF that's already out of date.
- Season ticketing run through a third-party platform that clips 6%.
- Costume hire records kept in a notebook backstage.
- Patron donations and seasonal memberships in separate systems.
What ClubHelix does for performing arts groups
The platform mapped onto the moments your year actually runs on.
Memberships and auditions
Self-serve member and patron memberships with annual or season-based renewal. Audition sign-up via paid forms with conditional logic for role preferences and conflict declarations.
Rehearsal schedule
Rehearsals as recurring events with venue, call-time and call-list. Personalised ICS feed per member — schedule changes push to phones in seconds.
Season ticketing
Native ticketing for each performance — assigned seating optional, season tickets, subscriber discounts, gift vouchers. All on your own site with no third-party clip.
Costume and props hire
Costume hire managed as a shop with hire periods and deposits — sizes, condition notes and a clean record of who has what out.
Patron communications
Broadcast newsletters and season previews to patrons and members. Send from your own theatre@yourgroup.com.au on Pro and Enterprise, with subscriber preference centre.
Donations and grants
Stripe Connect handles tax-deductible donations alongside ticket revenue, with clean reconciliation reports your treasurer will actually trust.
Frequently asked
The questions performing arts group committees ask before signing up.
- Yes. Native ticketing supports both general admission and assigned seating, with per-row capacity caps for tiered pricing.
- A season subscription is a single Stripe charge that grants tickets to each show in the season — managed as a paid membership with linked ticket allocations.
- Yes. A drama council or regional arts body sits one tier above member groups, with cascading branding, a cross-group member directory and centralised reporting.
- Parent-and-child accounts let parents register their child, with consent for under-18s, dietary, allergies and emergency-contact fields captured at sign-up.
Can we sell tickets with assigned seating?
How do season subscriptions work?
Can our umbrella body cover multiple groups?
How do we manage children in productions?
Also used by
ClubHelix isn't a single-sport tool. Browse other club types we support out of the box.
Bring your performing arts group online in under 30 minutes.
14-day free trial of paid features. No credit card. Cancel any time.