For service clubs and the communities they lift.

What is service club management software?

Service club management software replaces the kit most community organisations accumulate over the years — a member spreadsheet, a private contacts list of partners, a notebook of project funding that one treasurer carries, and an external ticketing site taking a percentage of every fundraiser — with one system the whole committee can see. On ClubHelix that means self-serve membership with partner records attached to the primary member, meetings and functions on one events calendar, raffles run by the book, donations receipted automatically, a monthly bulletin sent as a broadcast, and a community organisation website built with the page editor — all under one login the club owns.

Fundraisers, raffles and the giving ledger

Charity dinners, gala balls, fun runs, sausage sizzles and community days sell tickets natively on your own site — partner tickets, dietary fields, table allocation — with no outside ticketing service clipping every seat. Raffles run compliantly: permit details recorded against each draw, a public page for online ticket sales, and winners recorded permanently, so the paperwork lives with the raffle rather than in a drawer. Donations can be one-off or recurring, with a fee-cover option so the club keeps the full gift, and each lands in a ledger of its own — clean reconciliation for the treasurer, and a downloadable supporter list when it's time to write the thank-you letters.

Meetings, projects and the monthly bulletin

Weekly or fortnightly meetings, committee and board meetings and project groups all run as recurring events, with a personalised calendar feed per member — a venue or guest-speaker change pushes out in seconds. Project pages carry version history and visibility controls: a public summary telling your community what the project is, and a members-only page holding the budgets and acquittal documents the committee needs. The monthly bulletin goes out from your own club address via a custom sender, with a preference centre that lets members opt into updates for just the projects they care about.

A community organisation website your town can find

Half of a service club's recruitment problem is that nobody local can find out what it actually does. The page editor puts your projects, meeting times and a join form on a site any committee member can maintain, and club news — a grant won, a working bee, a cheque presented — publishes to the same place people found you. The template gallery gets a committee from nothing to live in an evening, and the demo shows the finished article.

Free service club software to start

Every club starts on the free plan, with no time limit on it. Paid plans carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time — current tiers are on the pricing page. Ticket, raffle and donation money settles straight to the club's own Stripe account; ClubHelix never holds your funds, and the platform fee is never surcharged to your members or supporters.

Getting started, or moving across

Service and community clubs run on ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa. A district or zone can also sit a tier above its member clubs, with its own branded site, a subsite per club and a cross-club directory for inter-club projects.

Moving across is usually a weekend's work: import members and partner records, load the meeting calendar, and let the next fundraiser be the first with its money on the record. Talk to us if you'd like a hand — and if you're standing up a brand-new group, our guide to starting a men's shed covers building a community organisation from the ground up.