For basketball clubs and associations in the United States
From domestic Saturday to rep tournament weekends.
ClubHelix gives basketball clubs and associations one place for online registration, multi-field schedules, standings and finals brackets, parent comms and rep-team selections — with a basketball club website and member app across the full domestic and tournament calendar.
Year-round · Saturday domestic + rep tournaments · Updated 26 Aug 2026
Why boards of basketball clubs come to us
The same problems show up in every board meeting. ClubHelix is built to retire each one for good.
- Domestic comp on one system, reps on another, club merch on a third.
- Game-time changes that need to reach 400 parents before Saturday morning.
- Rep team try-outs run from a Google Form that doesn't talk to payment.
- No clean way to publish a result with a team photo and write-up.
- Trying to reconcile field fees and ref pay every Monday.
What ClubHelix does for basketball clubs
The platform mapped onto the moments your season actually runs on.
Domestic and rep registration
Separate registration flows for domestic competition (cheaper, weekly) and rep program (try-out, selection, season fee). Parent-and-child accounts, consent for youth, Stripe Connect for fees.
Multi-field schedules
Publish per-grade schedules across multiple courts as recurring events with start times and opponents. Parents subscribe their phone to a feed that only shows their child's team, with rescheduled games pushing in real time.
Game-day match reports
Match reports capture opponent, score-for/against, leading scorers and lineup pulled from your directory. Optional quarter-by-quarter scores in the body. Public RSS for the association feed.
Finals brackets and standings
Every grade runs as a competition: results feed an auto-computed standings, and finals seed straight from it in knockout or page-playoff format — winners advance automatically, live on your public site.
Field hire and casual bookings
Draw your stadium courts onto a venue map and let members and casual hirers book online — clash-proof slots, member and casual pricing for the same field, and payment taken at booking.
Try-outs and rep selections
Try-out registration with conditional logic (only show U16 questions if the player is 14–15). Rep-team selection page with member-only visibility, then a broadcast email goes out to the selected squad.
Team store and uniform handouts
Team store for reversibles, practice tops, hoodies and shorts — size and colour variants. Uniform deposit collected with rego, refundable at season end.
Tournaments and gate entry
Native ticketing for finals games and tournament gate entry — scanned on a board phone at the door, with the gate door-list visible to organisers in real time.
Domestic season turnover
With multiple seasons a year, the questions repeat quarterly: how many teams nominated, how many players registered, what came in on team fees, and who has rolled over from last season. Retention by joining cohort answers the last one honestly.
What is basketball club management software?
Basketball club management software runs both halves of the calendar — the domestic Saturday competition and the rep tournament weekends — from one platform instead of three. In ClubHelix, registration covers the cheaper weekly domestic stream and the try-out-and-selection rep program as separate flows, multi-field schedules publish as recurring events, competitions turn results into auto-computed standings per grade, broadcasts reach four hundred parents before Saturday morning, team management keeps every roster straight, and the team store sells reversibles and hoodies with size and colour variants — all under a basketball club website and member app of your own.
Saturday domestic: courts, standings, brackets
Per-grade schedules spread across multiple courts as recurring events, each with a start time and opponent. Parents subscribe once and get a calendar feed covering every team their kids belong to — three children on three courts on one Saturday, one subscription — with rescheduled games pushing to phones in real time. Match reports capture opponent, score, leading scorers and the lineup from your directory, with quarter-by-quarter scores in the body if your grade wants them, plus a public feed for the association.
Results roll into each grade's standings automatically, and finals seed straight from it in knockout or page-playoff format — winners advance on the bracket live on your public site. Finals games and tournament gate entry sell as tickets scanned on a board phone at the door, with the door-list visible to organisers as it happens.
Rep programs, try-outs and the stadium diary
Rep runs on its own rails: try-out registration with conditional logic so only a 14–15-year-old sees the U16 questions, payment attached instead of a free-floating form, selection pages that stay member-only until you publish, and a broadcast to the chosen squad the moment you do.
The stadium itself earns its keep too. Draw your courts onto a venue map with facility booking and let members and casual hirers book field time online — clash-proof slots, member and casual pricing on the same field, payment taken at booking. Monday-morning reconciliation of field fees becomes a report, not a shoebox.
A basketball club website for clubs and associations
Schedules, standings, brackets, rep announcements and the merch shop belong on one public site that can't drift out of date, because it reads from the same platform the board administers. Assemble it with the page editor, starting from the template gallery; the live demo shows the member view. Associations run their own branded site one tier above, with each member club's site beneath it, shared member identity, and separate streams — women's, wheelchair — each with their own forms, teams and broadcast lists.
Free basketball club management software to start
Every club starts on the free plan with no time limit — your basketball club website and core admin cost nothing for as long as you like. Paid plans include a 14-day free trial, bill on a 28-day cycle and cancel any time; current tiers are on the pricing page. Every dollar from registrations, field hire, tickets and the shop settles directly to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to your members or their parents.
Moving the club across, one stream at a time
Plenty of clubs migrate the domestic comp first and bring rep across at the next try-out cycle. Import your members, rebuild the two registration flows, and let the first game-time change of the season prove the difference. ClubHelix runs basketball clubs and associations in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa. Questions about your setup? Talk to us, or start with the full guide to running a basketball club.
What to compare before you commit
Basketball clubs run short, dense seasons with many teams, a domestic competition that turns over quickly, and field time that is almost always rented rather than owned.
| What to test | Why it decides the season | Where ClubHelix lands |
|---|---|---|
| Fast season turnover | Registration reopens every few months. A system built for annual membership fights you four times a year. | Season-based programs and enrolment. |
| Team fees vs player fees | Many clubs charge a team nomination and a player fee. Both need collecting. | Multiple fee types on one checkout. |
| Field hire costs passed through | Stadium hire is the club's biggest cost and has to be recovered accurately. | Fees modelled per season with reports showing recovery. |
| Rosters and availability | Short seasons mean availability changes weekly and selection is constant. | RSVPs and attendance plus team management. |
| Communication density | More rounds in less time means more messages. Manual comms collapse first. | Broadcasts and chat segmented by team. |
What a basketball club actually pays
The free plan has no time limit and covers a website, a member list and team pages. Paid plans start with season fees, team nominations and uniforms.
Model four seasons, not one year. A club with 20 teams re-registering each season processes registration volume four times over, so the fee percentage and the ease of reopening registration both matter more than the tier. Ours is never surcharged to families, and funds settle to the club's own account. Current tiers are on the pricing page; paid plans carry a 14-day free trial and bill on a 28-day cycle.
Running a season that reopens every few months
- Clone the last season rather than rebuilding it — teams, fees and structure carry across.
- Reopen registration to existing families first, so returning players are not competing with new ones for places.
- Collect the team nomination and player fees together where your competition allows.
- Publish schedules to team pages with a calendar feed, so nobody is screenshotting a draw.
- Close the season with a report on cost recovery before setting the next season's fee.
Common questions from basketball boards
Our association runs the domestic competition. What do we run? Your club: registration, fees, teams, uniforms, communication, volunteers and your own records. The association runs schedule; almost everything else is yours.
Can we charge different fees for different age groups? Yes, per team or per age group, on one registration flow.
How do we handle representative programs? As separate programs with their own fees, trials and communications, on the same member list.
Can team managers take a roll? Yes, without seeing club finances — see roles and permissions.
What about referee payments? Track officials through match officials so appointments and payments are recorded rather than remembered.
The complete guide to running a basketball club covers season structures, coaching and stadium relationships.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions basketball club boards ask before signing up.
- Yes. The association has its own branded site at one tier and each affiliated club has its own subsite below — with shared member identity and cascading roles where appropriate.
- Yes — they're separate registration forms, team groupings and event series under the same club tenant. Each stream can have its own coordinator role and broadcast list.
- Yes. The personalised ICS feed includes every team the parent's linked dependants belong to — so one calendar subscription covers all three kids playing on the same Saturday.
- Referee fees can be bundled into player rego upfront and paid as a payroll item, or charged per-game via a paid form. Stripe Connect deposits land in your club account with a clean reconciliation report.
Can an association run alongside its member clubs on ClubHelix?
Do you handle wheelchair basketball and women's comps as separate streams?
Can a parent see all their children's games in one calendar?
What about referee pay and field hire reconciliation?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your basketball club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.