For dragon boat clubs
Twenty paddlers, one drum, zero spreadsheet chaos.
A dragon boat crew only works when twenty-two people show up at once. ClubHelix tracks memberships, session attendance and regatta availability, and gets the word out fast when conditions change on the water.
Year-round training · regatta season · Updated 10 Aug 2026
Why committees of dragon boat clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Counting regatta availability by scrolling a 200-message group chat.
- Not knowing until the ramp whether you have enough paddlers to boat a crew.
- Membership renewals, regatta levies and merch money all mixed in one bank account line.
- Sweep and coach accreditations tracked nowhere in particular.
- New-paddler enquiries lost because "come and try" bookings live in someone's inbox.
What ClubHelix does for dragon boat clubs
The platform mapped onto the moments your season actually runs on.
Memberships and come-and-try
Self-serve registration with Stripe Connect payment for annual memberships, plus a come-and-try form so a curious paddler books a seat online instead of emailing the secretary.
Session attendance and crew numbers
Publish paddling sessions as recurring events with RSVP and attendance tracking — the sweep knows by Thursday whether Saturday has a full boat or a training 10s session.
Regattas
Regattas run as events with RSVP, so crew availability is a list, not a chat scroll. Members subscribe to the club calendar feed and get date or venue changes on their phones automatically.
Sweep and coach accreditations
Record sweep, coach and first-aid accreditations with expiry dates in the accreditations register, so the club always knows who can legally take a boat out.
Regatta-day volunteers
Volunteer rostering for trailer towing, marshalling, tent set-up and catering at each regatta — published shifts that members claim themselves.
Club merch and comms
Club shop for club shirts, paddles-up hoodies and drink bottles; broadcasts for regatta briefings, and SMS for the dawn "water's blown out, session off" call.
Regatta season
Paddler numbers by crew, regatta entry income, and sweep and coach accreditations. Attendance reporting also settles crew selection debates with training numbers rather than impressions.
What is dragon boat club management software?
A dragon boat crew only works when twenty-two people show up at once, so dragon boat club management software is really availability software: who's paddling Saturday, who's free for the regatta, who's accredited to sweep. In ClubHelix that means paddling sessions as recurring events with RSVPs and attendance, regatta availability as a live list instead of a chat poll, sweep and coach credentials in an accreditations register, regatta-day shifts through volunteer rostering, self-serve memberships, and the dawn call-off delivered by SMS.
The 200-message group chat is where most dragon boat admin currently lives — and where regatta availability goes to die. Counting hands by scrolling is not a system; a list members update themselves is.
Crew numbers before you reach the ramp
Publish paddling sessions as recurring events with RSVP and attendance tracking, and the sweep knows by Thursday whether Saturday is a full boat or a training 10s session — not at the ramp, with the trailer already backed down. Each regatta is its own event: availability is a live list the race organiser checks any time, and members who subscribe to the club calendar feed get date and venue changes on their phones automatically.
When the water blows out at dawn, the call goes to the affected squad by broadcast and is backed by SMS for the people who won't see an email at 5.30am. Nobody drives forty minutes to a cancelled session.
Sweeps, safety and regatta-day muscle
The person steering five tonnes of boat and crew needs current accreditation, and "tracked nowhere in particular" is not a defensible answer. The accreditations register records sweep, coach and first-aid credentials with expiry dates, so the club always knows who can legally take a boat out this season.
Regatta day takes more than paddlers: trailer towing, marshalling, tent set-up, catering. Publish the shifts through volunteer rostering and members claim them ahead of time, instead of the same three people doing everything again. Between regattas, the club shop sells club shirts, hoodies and drink bottles — with that money finally separated from memberships and regatta levies in the accounts.
A dragon boat club website that fills seats
Growth in dragon boat comes from come-and-try days, and come-and-try bookings shouldn't live in someone's inbox. A public site built with the page editor gives a curious paddler the training times, the story of the club, and a come-and-try form that books them a seat online. Membership sign-up and renewal run the same way — self-serve, paid online. Start from the template gallery, or click through the live demo to see a finished club site.
Free dragon boat club management software to start
Every ClubHelix club starts on the free plan, with no time limit. Paid plans — for features like online membership payments and SMS — carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time; current tiers are on the pricing page. Memberships, levies and merch money settle straight to the club's own Stripe account — ClubHelix never holds your funds, and the platform fee is never surcharged to your paddlers.
ClubHelix supports dragon boat clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Paddles up, group chat down
Start with one thing: publish next month's sessions and regattas and ask the crew to RSVP. Availability becomes a list, the chat calms down, and the rest — memberships, accreditations, rosters — follows at your own pace. Want to talk it through? Contact us, or read the full guide to running a dragon boat club for boats, safety and building a crew that keeps showing up.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions dragon boat club committees ask before signing up.
- Yes. Each regatta is an event with RSVP — availability is a live list the race organiser can check any time, not a scroll through hundreds of messages.
- Yes. The accreditations register records sweep, coach and first-aid credentials with expiry dates, so it is always clear who can take the boat out this season.
- Broadcast an email to the affected squad and back it with SMS for time-critical calls — and the calendar feed members subscribe to updates as well.
Can we see crew availability for a regatta without a group-chat poll?
Can we track who is accredited to sweep?
How do we reach everyone when conditions cancel a session?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your dragon boat club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.