For disc golf clubs
The league, the tag chase and the course — all off the clipboard.
Weekly random-draw doubles, a tag chase, an equipment register and one sanctioned tournament a year — ClubHelix runs a disc golf club's leagues, dues, course care and disc sales from one place, with the money landing in the club's own Stripe account.
Year-round · weekly doubles league, one sanctioned event · Updated 7 Oct 2026
Why committees of disc golf clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Tuesday doubles run on a clipboard, a cash bag on the tailgate and a phone photo of a scorecard.
- The tag order lives in one person's phone, so nobody else knows who is holding tag 14.
- Four groups waiting on the first tee every Saturday and the club has no idea who any of them are.
- Tournament entries in a spreadsheet and entry fees landing in a volunteer's personal account.
- The parks department asking for rounds played and volunteer hours the club never recorded.
What ClubHelix does for disc golf clubs
The platform mapped onto the moments your season actually runs on.
League night
Run the weekly doubles night as a series: players register and pay online, the A-pool and B-pool pairings come off a live check-in list, and the card scores, the ace pot and the CTP winner publish the same night.
The tag chase
Numbered tags change hands on results, so the tag order lives on a public page every player can check at the first tee — not in one committee member's phone. Post each tag round's results and the order updates for everyone at once.
Dues and conversion
Annual dues are self-serve with your own membership categories, and league entry is cheaper for members through a discount code — so the maths does the persuading. Lapsed members get a renewal nudge instead of a shrug at the next doubles night.
Tournament registration
Take sanctioned-event entries as a paid registration form capturing division, player number, rating and disc-pack size. A registration form holds no headcount of its own, so cap the field by watching the per-form count and unpublishing when the course is full — or sell places as ticketed event entries instead, where the ticket quantity is the cap and a sold-out type opens an ordered waitlist.
Working bees and course care
Publish working bees as events with named volunteer jobs — chain replacement, tee pad edging, sightline clearing, sign audit — so the course crew sees the headcount on Wednesday. Monthly basket checks run as a form, building an inspection history.
Incidents on public land
Log near-misses on holes that cross a walking track with restricted visibility, so when the parks department asks what happened there is a dated record instead of a memory — the single best thing a club can hold when its course agreement is renewed.
Discs, merch and sponsors
Stamped club discs, towels and shirts sell at league night and online, and basket or hole sponsorship runs as an invoiced sponsor package. Everything settles into the club's own Stripe account, so the treasurer reconciles one ledger, not a bank app.
The course agreement renewal
Every season a disc golf club owes two returns nobody enjoys building: the parks department wants rounds played, volunteer hours and incident count before it renews the course agreement, and the treasurer wants the sanctioned tournament's entry, disc-sale and ace-pot figures split out from weekly league takings.
What is disc golf club management software?
Disc golf club management software is the front office for a club whose course is free, public and open twenty-four hours a day. It holds the membership list, the weekly doubles league, the tag chase, the course asset register and the one sanctioned tournament that pays for a season of chains. In ClubHelix that means online membership sign-up with payment, league results published the same night with a feed players can follow, event registration for league night and the club championship, volunteer rosters for working bees and hole marshals, a club shop for stamped discs, and broadcasts that put results in every player's inbox before they get home.
US participation has been climbing for a decade, and courses have gone up faster than the clubs that look after them. That is the specific bind: a park district installs eighteen baskets, four groups are waiting on the first tee every Saturday, and the club that installed the tee signs has no idea who any of them are. Disc golf club software cannot sell access to a free course — what it can do is make competition, course care and belonging worth paying dues for, and make it take five minutes a week instead of five hours.
League night: pools, cards and results the same night
Weekly doubles is the heartbeat, and it is also the admin that eats a Tuesday. Run each week as an event with paid registration: players register in advance, entry is paid online instead of from a cash bag on the tailgate, and the A-pool and B-pool split comes off a live check-in list rather than a soggy clipboard.
Cards come in after the round and the week's results go up as a news post the same night — which is half the reason people come back. Ace pot carryovers, CTP winners and the payout in discs or shop credit go in the same post as the scores, so nobody has to remember what the pot was three weeks ago. Keep a club handicap the way you already work it out — best five of the last ten rounds against course par, so a 71-average player can genuinely win Tuesday night — and publish it alongside.
Rain, a closed park, a shifted start time or a mando change all go out as one broadcast to the registered field, or straight to phones as a push notification for players who have installed the club app. Casual walk-ups who play one week get captured at check-in as a contact, not lost — and a discount code that makes members' league entry cheaper does the conversion argument for you.
Tags, ratings and the club championship
A tag chase only works if the current holders are published. Numbered tags change hands on results, and that list needs to live somewhere a player can check on their phone at the tee rather than in one person's notes app. Run the tag round as its own event, then update the holder list on a page built with the page editor — everyone sees the same order at once, on the same evening.
The season closes with a club championship: a handicapped singles round or two, then a final for the eight who make it — published as events with tee times, and the results posted as they land. Where your club also fields players in the sanctioned tour, keep player ratings, membership numbers and division against each member record, so the tournament director is not chasing numbers by direct message the night before entries close. Certified-official qualifications and first-aid certificates sit on the same member record as accreditations with expiry dates, so the board knows who can run a card at a sanctioned event before the season starts rather than during it.
Course care, working bees and the parks agreement
Your baskets sit on land the club does not own, and the agreement covering them is the club's most valuable document. The two things that keep it renewing are a clean incident record and evidence of community benefit — both of which are records, not opinions.
Publish working bees as events with volunteer rosters: named jobs (chain replacement, tee pad edging, sightline clearing, litter sweep, sign audit), a start time, a two-hour finish and a headcount the course crew can see on Wednesday. Near-misses on holes that cross a walking track go into incident reporting with restricted visibility, so when the parks department asks what happened, the answer exists with a date on it. Use forms for the monthly basket check — bolt tightness, band damage, sleeve firmness — and the result is an inspection history you can attach to a grant application for new baskets. Reports then turn the season into the numbers your parks contact needs: rounds played, league nights held, volunteer hours contributed, members by postcode.
Tournament registration that reconciles itself
One well-run sanctioned event a year can fund a season of maintenance, and it is also where disc golf club admin most often falls apart. Take entries as a paid registration form with division, player number, rating and disc-pack size captured in the same step. A form does not close itself when the course is full, so if Open and Advanced fill on the first day, sell those divisions as event tickets instead: a ticket type takes a hard limit and can queue later entrants on a waitlist.
Money is the part clubs get burned on. Entries, disc sales and player-pack add-ons settle straight into the club's own Stripe account — the club is the merchant of record, not a middleman — and the treasurer sees entries, refunds and payouts against one ledger instead of a personal bank statement and a spreadsheet. Hole and basket sponsorship is the natural product to sell alongside it: a plate on a basket lasts years, and the sponsor logos can sit on your tournament page and your site footer. Stamped club discs, towels and shirts run through the shop, sold at league night and online.
A disc golf club website your tee signs can point at
The course is your shopfront and it is completely anonymous without a site. Build one with the page editor: a hole-by-hole layout with distances and pars, where to park, which holes cross a path, league night times and what it costs, and a join button. Then put a scannable code on the hole-one sign that opens it — that sign is already doing your recruiting. Start from the template gallery, or open the live demo to see what a first-time player finds. Put it on your own club domain so the address printed on the tee sign never has to change.
Free disc golf club software to start
Every ClubHelix club starts on the free plan — no time limit, no expiry — so you can have a member list, league registration and a tag chase running by next doubles night. When you want the paid features, such as online dues, paid tournament registration or the shop, paid plans carry a 14-day free trial, bill on a 28-day cycle and cancel any time; current tiers are on the pricing page. Money settles directly to the club's own Stripe account — ClubHelix never holds your funds, and the platform fee is never surcharged to your players.
ClubHelix runs disc golf clubs in the US, Canada, Australia, New Zealand, the UK, Ireland and South Africa — wherever a club has bolted baskets into a public park and hoped for the best.
Retiring the clipboard on the first tee
Most disc golf clubs arrive with dues collected by payment app, league scores on a phone photo of a scorecard, and a tag list only one person can update. Import the members you have, open league registration, and let the first Tuesday run itself. If you want a hand setting it up, talk to us — and for the whole picture, from the landowner agreement to handicaps and grant funding, read the full guide to running a disc golf club.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor with 45 section types and real sidebars. Your page, exactly as it publishes: click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
News
A club news page for announcements, match reports and committee updates — the club notice board, published from the same editor as your pages.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions disc golf club committees ask before signing up.
- Yes. Each doubles night is its own event — players register in advance, entry is paid online, and the card scores publish after the round, with the season points table on the same page. Disc golf scores the lowest round, so the table is yours to set rather than one we compute for you.
- Every league round is stored against the member, so you have the score history a club handicap needs — typically the best five of a player's last ten rounds against course par. Publish the adjusted results alongside the raw scores so newer players can genuinely win a night.
- Tournament registration is a paid registration form with your own fields for division, player number, rating and disc-pack size. A registration form holds no headcount of its own, so the field cap is yours to watch and close — or sell places as ticketed event entries instead, where the quantity is the cap and a sold-out type opens an ordered waitlist. Entry fees settle straight into the club's own Stripe account — ClubHelix never holds the money.
- Because dues buy competition, course care and belonging rather than access. Price league entry lower for members, publish a tag chase and a club championship, sell a stamped club disc with the first year, and joining becomes the rational choice for anyone who plays regularly.
- Yes. Rounds played, league nights held, volunteer hours from working-bee rosters and logged incidents all come out of the records you already keep, so the annual report to your landowner is a export rather than a guess.
Can we run weekly doubles and keep a season-long points table?
Can ClubHelix handle a club handicap?
How do we take tournament entries and payments?
Our course is free and public. Why would anyone pay dues?
Can we show the parks department what the club contributes?
Bring your disc golf club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.