Beyond the tee sheet — the rest of a golf club, online.

What is golf club management software?

Golf club management software is not the tee sheet — tee-time booking stays with the system your pro shop already runs. It is everything around it: membership renewals across full, intermediate, social, junior and country categories, the monthly medal and club championship calendar, junior clinics, function room and practice-net bookings, the pro shop merchandise line and the sponsor partnerships that pay for the lot. ClubHelix runs that side of the club from one login, on your own branded golf club website, and leaves the first tee alone.

Renewals, medals and the presentation dinner

Renewal season stops being a pile of bank transfers with cryptic references. Members renew themselves online in the right category, payment settles through Stripe, reminders go out automatically six and four weeks before the deadline, and the secretary sees a clean list of who has paid. On the playing side, recurring events cover the monthly medal, championship rounds, mid-week ladies and the weekend competition — ticketed events carry capacity caps and waitlists, so the captain's drive-in and sponsor-day lunches never oversell. The presentation dinner books through native ticketing on your own site, with partner tickets, dietary fields and assigned seating if you want it — no more sign-up book on the pro-shop counter, and no more tickets arranged by email reply and forgotten.

Youth, the function room and the pro shop

Junior clinics run as term programs with capacity, automatic waitlists and per-session attendance. Parents register their child through a parent-and-child account, consent forms are captured at sign-up, and the fee is paid online in the same step — no separate third-party booking link. The function room, practice nets and other facilities take online bookings in clash-proof time slots with member and casual pricing, payment collected at booking rather than chased afterwards. The team store sells shirts, hats, club ties and balls with size variants, stock tracking and a member-only price tier if you choose. Sponsors get the same rigour: every package, agreement and deliverable recorded, renewal reminders before a deal quietly expires, and tiered sponsor walls on the site whose logos roll off automatically when a term ends.

Practice bays and the simulator room

The tee sheet stays where it is; the practice facilities don't have to. A driving range with twelve bays is a shared resource in facility booking: give it a capacity of twelve, and members book a bay or two for an hour while the grid shows "4 of 12 left" until it reads "Full". A simulator room is the opposite — one booking at a time — with a count of players in the group and a per-player price if you charge by the head. Both carry member and visitor rates in the club's own currency.

Bookings are paid by card when they're made or at the pro shop: the booking confirms, the golfer is told what they owe, the Bookings admin shows it as Owed at the venue, and staff use Mark paid when the till takes it — with Download CSV for the month-end reconciliation. Coaching holds bays with an admin block, and a closure takes the range off the grid for mowing. The guide to sharing a facility between bookings covers the bay setup.

A golf club website beyond the results board

Weekly comp results publish as news posts with an RSS feed members can follow, event listings answer "when's the next medal?" without a phone call, and the page editor lets a board member update the course-news page without touching code. Start from the template gallery or click through the live demo to see what members and visiting golfers will see.

Free golf club management software to start

Every ClubHelix club starts on the free plan — your golf club website and core admin at no cost, with no time limit. Paid plans carry a 14-day free trial and bill on a 28-day cycle you can cancel any time; current tiers are on the pricing page. Membership, ticket and shop money settles straight to the club's own Stripe account — ClubHelix never holds your funds, and the platform fee is never surcharged to your members.

Leaving the paper book behind

Most golf clubs arrive with a membership spreadsheet, a sign-up book and a shoebox of sponsor agreements. Import the member list, build this season's events, and run one renewal cycle in parallel if you want the safety net. ClubHelix runs golf clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa, with payments settling in your local currency everywhere except South Africa, where online payments are not available. If you get stuck, talk to us — or start with the complete guide to running a golf club, which covers board roles, course partnerships and the membership model in depth. Bowls club down the road asking questions? Point them at the lawn bowls page.

What to compare before you commit

Golf clubs carry the widest revenue mix in community sport: memberships in categories, green fees, competitions, functions, a pro shop and often a bar. The platform has to hold all of it or the club runs several systems that never reconcile.

What a golf club actually pays

The free plan has no time limit and covers a website, a member list and a calendar. Paid plans start when money moves — dues, green fees, competitions, functions and the shop.

Model the whole revenue mix. A club taking dues, weekly competition fees, visitor green fees and function hire is processing a very wide range of transaction sizes, so compare on the fee percentage across all of them rather than on membership alone. Ours is never surcharged to members, and funds settle to the club's own account. Current tiers are on the pricing page; paid plans carry a 14-day free trial and bill on a 28-day cycle.

Getting the club's money into one picture

1. Put every membership category on the same renewal engine, with pro-rata handled at the boundary rather than by hand.
2. Take competition entries and fees online, so the weekly comp does not run on an envelope.
3. Let visitors pay green fees without an account — the single easiest revenue improvement for most clubs.
4. Run functions as bookable events with deposits, rather than an email thread.
5. Reconcile the pro shop and bar against the same ledger so the board sees one financial picture instead of four.

Common questions from golf boards

We use a separate handicapping system. Does that conflict? No. Keep handicapping and scoring with your governing body, and run membership, comp entries, published results, communications, functions and retail here.

Can we hold country and social members who rarely play? Yes, as their own membership types with their own pricing — including free.

How do we manage the waiting list? As a form feeding a list you can work through, rather than an inbox.

Can the bar staff be given limited access? Yes — roles and permissions scope exactly what each person sees.

What about sponsors and signage? Tracked with renewals in billing and sponsors.

The complete guide to running a golf club covers course, board and membership strategy.