For calisthenics clubs
Calisthenics club management software — terms, costumes and concert day.
From tinies to masters, ClubHelix runs your cali club: term enrolments with parent accounts, class timetables, costume orders through the club shop, and ticketing for the concerts and competitions your year builds towards.
School terms · annual concert season · Updated 10 Aug 2026
Why committees of calisthenics clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Term enrolment forms photocopied, filled in at the hall and typed up later.
- Costume payments collected in envelopes and reconciled at midnight.
- Parents asking which night their daughter trains — for the third time this term.
- Concert tickets sold from a folding table with a cash tin.
- Coach and chaperone WWCC status tracked in the secretary's head.
What ClubHelix does for calisthenics clubs
The platform mapped onto the moments your season actually runs on.
Term enrolments
Programs and term enrolment handle each age group — tinies, subbies, juniors, inters, seniors, masters — with parent-and-child accounts, consent fields and Stripe Connect payment per term.
Class timetables
Publish each section's classes as recurring events with school-holiday exclusion dates; parents subscribe to a calendar feed filtered to their child's section, so "which night?" answers itself.
Costumes and uniforms
Club shop with per-product size options for costumes, bodysuits, headpieces and club jackets — ordered and paid online, with order statuses replacing the envelope system.
Concerts and competition days
Native ticketing for the annual concert — sell through your branded site and scan tickets on a phone at the door — and events with RSVP for competition-day calls.
Coach and chaperone compliance
The accreditations register tracks Working with Children Checks and coaching qualifications with expiry dates across every coach, cadet and chaperone.
Section communications
Broadcast costume fittings, photo-day details and rehearsal changes to one section or the whole club — and SMS the urgent day-of changes.
The competition year
Enrolments by section and age group, costume and competition levies outstanding, and coaching accreditations. Program attendance across the term shows which sections are holding and which are drifting.
What is calisthenics club management software?
Calisthenics club management software answers a question every cali secretary knows too well: why does a sport built on precision run its admin on photocopied forms and envelopes of costume money? ClubHelix gives a calisthenics club term enrolment by section — tinies, subbies, juniors, inters, seniors, masters — with parent-and-child accounts and consent fields, costume and uniform orders through the club shop, concert ticketing through events, Working with Children Checks in the accreditations register, and broadcasts by section with SMS for the urgent day-of changes. One platform, from the first tinies class of term one to the last bow of concert season.
Term enrolment from tinies to masters
Each section runs as its own program with its own fee. Parents enrol online each term — account holder, linked children, consent fields for under-18s and Stripe payment in a single flow — and nothing gets typed up later, because nothing was filled in on paper at the hall. Class timetables publish as recurring events with school-holiday exclusion dates, and parents subscribe to a calendar feed filtered to their child's section — which is how "which night does she train?" finally answers itself, instead of arriving in the secretary's inbox for the third time this term.
Costumes, concert day and the compliance file
Costume money is where cali admin traditionally goes to die: envelopes, cash and a midnight reconciliation. In the club shop, every costume, bodysuit, headpiece and club jacket carries its own size options; parents order and pay online, and the wardrobe coordinator works from an order list with statuses instead of an envelope pile. Concert tickets are native too — sold through your own branded site and scanned on a phone at the door, retiring the folding table and the cash tin. Competition-day calls go out as events with RSVP, costume fittings and photo-day details broadcast to one section rather than every family, and the accreditations register tracks WWCC status and coaching qualifications with expiry dates across every coach, cadet and chaperone — in the club's records, not in the secretary's head.
A cali club website with the whole year on it
Sections, timetables, concert dates, competition results and a how-to-join page that ends in an enrolment form — all built with the page editor on the same platform that runs your enrolments, so nothing on the site goes stale. Start from a design in the template gallery, and click through the live demo to see what a finished club site looks like from a parent's side of the screen.
Free calisthenics club management software to start
Every club starts on the free plan and can stay there — it has no time limit. When the club wants paid features, each paid plan comes with a 14-day free trial, bills on a 28-day cycle and can be cancelled at any time; current tiers are on the pricing page. Enrolment fees, costume orders and concert tickets settle straight to the club's own Stripe account. ClubHelix never holds club money, and the platform fee is never surcharged to your families.
Retiring the photocopier
ClubHelix runs clubs in Australia — calisthenics' home soil — and in New Zealand, the UK, the US, Canada, Ireland and South Africa, with payments in your local currency.
Committees usually make the move between concert season and the new year: import the family list, build next term's sections, and open enrolment online before the first class. If you would like help along the way, talk to us — and for the wider job of coaches, halls, costumes and competitions, read the guide to running a calisthenics club.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Programs & enrolment
Term programs, clinics and come-and-try days — term or casual enrolment, capacity with waitlists, and session attendance.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
RSVPs & attendance
Availability tracking and a training attendance register in one — going, maybe or can't make it, with QR and kiosk check-in on the day.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Reports & analytics
Club reporting software with 341 built-in reports live today — membership, money, compliance and match day — with CSV and PDF exports, saved views and packs that email themselves.
Frequently asked questions
The questions calisthenics club committees ask before signing up.
- Yes. Programs and term enrolment let you offer each section as its own program with its own fee, enrolled and paid online each term.
- Yes. Ticketing is native: sell reserved or general-admission tickets from your club site and scan them at the door on a committee phone — no external ticketing site taking a cut.
- Through the club shop: each costume item carries size options, parents order and pay online, and the wardrobe coordinator works from an order list instead of envelopes.
- Yes. Record each check in the accreditations register with its expiry date, and see at a glance who is current before allocating chaperone duties.
- Yes. Every ClubHelix club starts on the free plan — put your cali club website and core admin online at no cost, and upgrade only when you need paid features. Paid plans carry a 14-day free trial and bill on a 28-day cycle you can cancel any time.
- ClubHelix starts free, and paid tiers add capacity and features as the club grows — billed every 28 days, no yearly lock-in; current tiers are on the pricing page. Online payments carry a small published platform fee that is never surcharged to your families.
Can enrolments run per term with different fees per section?
Can we sell concert tickets through the platform?
How do costume orders and payments work?
Can we track WWCC for coaches and chaperones?
Is there free calisthenics club management software?
How much does calisthenics club software cost?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your calisthenics club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.