Little athletics, youth, seniors — one platform.

What is athletics club management software?

Athletics club management software puts little athletics registration, seniors memberships, practice nights, carnival nominations, parent duty rosters and the club records book on one platform — instead of paper rego for the littlies, EFT for the seniors and a different form for every carnival. In ClubHelix that means online registration with parent-and-child accounts, recurring practice and competition events with personalised calendar feeds, paid nomination forms, duty rosters parents fill themselves, and broadcasts that get the wet-weather call to the whole centre before anyone drives to the track.

Registration from tiny tots to seniors

One rego flow covers the lot: little athletics streams from tiny tots through U16, then youth and seniors, each with its own fee paid through Stripe at sign-up. Parents register their children from a single family account, junior consent forms are collected in the same step, and the board gets one register instead of three systems and a shoebox. Practice nights and weekend club competition publish as recurring events, and each family's calendar feed carries only their child's age group — no more scrolling past everyone else's program.

Saturday rosters and carnival nominations

The Saturday-morning machine runs on parents. Publish timekeeper, marshal and concession stand rosters with a capacity on every slot; parents claim their own duties, reminders go out the night before, and completion is tracked across the season — so the same four families stop carrying the centre. Carnival nominations run as paid forms with conditional logic, so an under-9 sees only age-appropriate events, with capacity caps and waitlists where you need them. Athletes from other clubs enter through a public paid form and arrive as a clean, paid entry list rather than a spreadsheet and a promise.

Club records, PBs and your athletics club website

Club records and PB lists move out of the private spreadsheet and onto public pages with version history — every update auditable, with an RSS feed for the parents who follow them. (Race timing stays with your timing equipment; results publish afterwards as news.) The rest of the site — age-group info, venue details, the team store selling singlets and hoodies with size variants and stock tracking — is built with the page editor, and presentation night sells through built-in ticketing. Start from a template or walk through the live demo to see the parent's view.

Free athletics club management software to start

Every ClubHelix club starts on the free plan — an athletics club website and core admin at no cost, with no time limit on it. Paid plans add features like online registration payments; they carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time, with current tiers on the pricing page. Registration money settles directly to the club's own Stripe account — ClubHelix never holds funds — and the platform fee is never surcharged to your members.

Centres, regions and getting off the spreadsheet

A regional centre or state body can sit a tier above its member clubs, with cascading branding, a cross-club directory and centralised reporting on members and events — but a single centre works just as well on its own. Athletics clubs run ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa. Switching is an off-season job: import the member list, build next season's rego forms, publish the first Saturday roster — and let the first paper-free rego day make the argument for you. If anything snags, talk to us, or read the complete guide to running an athletics club.