For water polo clubs in the United States
Squads, schedules and pool time — managed from one deck.
ClubHelix runs your water polo club across every squad: online registrations, the schedule list and standings, practice attendance, table-official rosters and the comms that fill a pool deck on Friday night.
Summer season · weekly schedules · Updated 10 Aug 2026
Why boards of water polo clubs come to us
The same problems show up in every board meeting. ClubHelix is built to retire each one for good.
- Pool-session changes announced in three different team chats.
- Table duty and timekeeping rosters that fall apart when one family misses a message.
- Youth, seniors and masters squads run as three separate spreadsheets.
- No public standings or draw — everyone relies on a screenshot from last week.
- Registration fees, cap orders and carnival entries all paid three different ways.
What ClubHelix does for water polo clubs
The platform mapped onto the moments your season actually runs on.
Registration across squads
Registration forms per squad — youth with parent accounts and consent, seniors, masters — paid through Stripe Connect, with everyone landing in one member directory.
Schedules and the standings
Run your grades as competitions with published schedules and auto-calculated standings; results entered poolside on a phone appear on your site straight away.
Practices and attendance
Publish pool sessions as recurring events with RSVP and attendance tracking, so coaches know Thursday-morning numbers before they get on deck — and lane plans match the bodies that show up.
Table duty rosters
Volunteer rostering for table officials, timekeepers and shot clock each round — published, claimed and visible, so duty defaults stop being a board argument.
Club comms
Broadcast pool-closure notices, carnival details and squad selections by email to one squad or the whole club, with SMS for the short-notice session changes.
Caps, uniform and carnivals
Team store for caps, towels and swimwear, and native ticketing for carnival spectators and presentation night — all through your branded site.
The association return
Registered players by age group, pool hire costs against fee income, and squad attendance. Facility and program reporting show whether the pool-hire block you are paying for is actually being used.
What is water polo club software?
Water polo club software runs the club from one deck: registration for every squad, schedule and standings published where everyone can find them, pool sessions with RSVP and attendance, table-duty rosters, squad broadcasts and a water polo club website holding it all together. Instead of youth, seniors and masters living in three spreadsheets and three team chats, every squad registers through its own form — youth with parent accounts and consent — pays through Stripe, and lands in one member directory.
It also ends the screenshot economy: no more last week's standings doing the rounds because nobody knows where the current one lives.
Friday nights: draws, standings and the duty table
Run your grades as competitions with published schedules and auto-calculated standings — results entered poolside on a phone appear on your site straight away, so schedule and the standings are always the real ones. Table duty stops being a board argument: shifts for table officials, timekeepers and the shot clock publish per round through volunteer rostering; members claim their own, and unfilled shifts are visible before game night rather than discovered on the deck.
Practice numbers before you reach the deck
Pool sessions publish as recurring events with RSVP and attendance tracking, so coaches know Thursday-morning numbers before they get on deck and lane plans match the bodies that show up. When the pool closes or a session moves at short notice, a broadcast reaches the affected squad by email — with SMS for the changes that can't wait. Caps, towels and swimwear sell through the team store, and carnival spectators and presentation-night guests buy tickets through your own branded site.
A water polo club website the whole club reads
Your site runs on the same platform as your schedules, so schedule, the standings and the news are always current. Arrange pages with the page editor, pick a look from the template gallery, and open the live demo to see what members and parents get. ClubHelix runs water polo clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Free water polo club software to start
Every club starts on the free plan and can stay there — no time limit. Paid plans carry a 14-day free trial, bill on a 28-day cycle and cancel any time; the pricing page has the current tiers. Rego, shop and ticket money settles straight to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to members or families.
Out of the group chats
Import the three squad spreadsheets into one directory, open registration per squad, and run a round or two with the old chats as a safety net. Get in touch if you'd like help with the changeover, and the guide to running a water polo club covers the rest — board roles, pool time, youth and the season calendar.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions water polo club boards ask before signing up.
- Yes. Sessions are events with RSVP and attendance tracking, so coaches see expected and actual numbers per session — useful for squad selection and pool-space planning.
- Yes. Each squad has its own teams, schedules and registration forms, but the club has one directory, one shop and one comms platform.
- Publish the duty shifts for each round through volunteer rostering; members claim their own, and the board sees unfilled shifts before game night instead of scrambling on the deck.
Can we track who actually turns up to practice?
Can we run youth, seniors and masters on one site?
How do table-duty rosters work?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your water polo club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.