For rugby union clubs in New Zealand
From minis sign-on to first-XV finals day.
ClubHelix is the platform for rugby union clubs — minis, juniors, colts, women's, seniors and golden oldies — with the registration, the draw, match reports and clubhouse comms a season needs, on a club website and member app of your own.
Winter season · weekly the draw · Updated 10 Aug 2026
Why committees of rugby union clubs come to us
The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.
- Sign-up day chaos with paper forms and a stack of EFTPOS receipts.
- No single match-report feed across grades that the local press can pick up.
- Mid-week training cancellations going out via three different group chats.
- Clubhouse function tickets sold through a third-party site with a clip.
- Sponsor logos on the website but no one tracking which ones are paid for this season.
What ClubHelix does for rugby union clubs
The platform mapped onto the moments your season actually runs on.
Sign-up day registrations
Self-serve registration with minis, juniors, colts, seniors and golden-oldies streams. Parent-and-child accounts, consent for under-18s, optional concussion-history disclosure, and Stripe Connect for the fee.
The draw and training
Publish weekly the draw and per-grade training as recurring events. Personalised ICS feed per member — wet-weather and ground-change broadcasts go out in seconds, not hours.
Match reports across grades
Match-report content type with opponent, ground, score-for/against, try scorers and lineup pulled from your member directory. Cross-grade RSS feed for the local newspaper sports desk.
Selections and team announcements
Selection pages with member-only visibility until you publish — then a one-click broadcast to the selected squad and a Saturday-morning calendar event for the team meeting.
Finals day and live scores
Every draw page carries a live match centre — update the score from the sideline and supporters who stayed home follow along on your site. Finals brackets seed straight from the points table and advance automatically as results land.
Clubhouse functions and gameday
Native ticketing for clubhouse functions, awards nights, dinners and sportsman events — assigned seating optional, partner tickets, dietary fields, all on your own site.
Sponsors and partner visibility
Tiered sponsor blocks with click-through tracking so you can show your major sponsor exactly what their dollar bought at renewal time.
Union reporting and insurance
Registered player numbers by grade, current concussion and first-aid credentials, and signed waivers — the three things your union and insurer ask for. Expiry reporting flags a lapsing accreditation before a match rather than after an incident.
What is rugby club management software?
Rugby club management software puts the whole season under one login — sign-up day, the draw list, team sheets, match reports, the clubhouse dinner and the wet-weather call — instead of a folder of paper forms and three separate group chats. In ClubHelix that means online registration from minis to golden oldies, the draw and training as recurring events, squad and team management over a single member directory, broadcasts that reach exactly the grade affected, and a club website that ties it together in your colours.
What sets a union club apart is its breadth. A healthy club fields minis, juniors, colts, women's, seniors and golden oldies in the same season, each with its own registration stream, training nights and team lists. Software that treats the club as one flat list can't tell a minis parent from a first-XV flanker — ClubHelix keeps every stream separate for admin and united in one directory.
Sign-up day to Saturday selections
Sign-up day is where systems get found out. With self-serve registration, a parent signs themselves and their child up in one mobile flow — parent-and-child accounts, consent for under-18s, an optional concussion-history disclosure and the fee paid through Stripe in the same step — so the trestle-table queue and the stack of EFTPOS receipts disappear. Weekly the draw and per-grade training publish as recurring events with a personalised calendar feed for every member, and a ground change or wet-weather call goes out in seconds, not hours.
Selection pages stay member-only until you publish, then one click broadcasts the news to the picked squad and drops the Saturday-morning team meeting into their calendars. Match reports carry opponent, ground, score, try scorers and a lineup pulled from your directory — with a cross-grade RSS feed the local sports desk can subscribe to.
Finals day and the clubhouse
Every draw page carries a live match centre: update the score from the sideline and supporters who stayed home follow along on your own site. Finals brackets seed straight from the points table and advance automatically as results land. Off the paddock, clubhouse functions, awards nights and dinners sell through native ticketing on your site — assigned seating optional, partner tickets, dietary fields — with no external ticketing site taking a clip, while jerseys and supporter gear move through the club shop.
A rugby club website supporters actually check
Your public site runs on the same platform as your registrations and results, so nothing on it goes stale. Build pages with the page editor, publish match reports and selection news, and set up tiered sponsor blocks with click-through tracking so your major sponsor sees at renewal exactly what their dollar bought. Start from the template gallery or click around the live demo to see what visitors get.
ClubHelix runs rugby clubs in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Free rugby club management software to start
Every club starts on the free plan — your rugby club website and core admin at no cost, with no time limit. Paid plans add the bigger tools when you want them, carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time; see the pricing page for current tiers. Registration and ticket money settles directly to the club's own Stripe account — ClubHelix never holds your funds — and the platform fee is never surcharged to your members.
Switching before next season
Most clubs arrive with a membership spreadsheet, a bank statement and a lot of goodwill. Import your members, set up next season's registration streams, and run the first sign-on window on ClubHelix while the old process sits in reserve. If you want a hand, talk to us — and for the full playbook on committees, grounds, juniors and the season calendar, read the guide to running a rugby union club.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions rugby union club committees ask before signing up.
- Yes. Every grade and stream lives under the same club tenant, with its own registration form variant, team grouping and broadcast list.
- Registration forms are mobile-first by default. Parents sign up themselves and their child in one flow, pay inline via Stripe, and the kid is in your directory ready for grading.
- Yes. A regional union or junior rugby association sits one tier above clubs, with cascading branding, a cross-club directory and centralised reporting on members and events.
- Match reports support opponent, venue, date, result and a free-form body — perfect for try scorers, line-out stats, player ratings and a captain's write-up. Sport-specific structured stats are out of scope.
Can we manage multiple grades and a women's program on one site?
How do we handle minis sign-up day with parents on phones?
Can our union sit above the clubs?
Do you support match-report formats specific to rugby?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your rugby union club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.