For triathlon clubs in Canada
Three disciplines, one club, zero spreadsheets.
Swim squads, brick sessions, long rides and a club race series — triathlon clubs run more sessions than almost any other club. ClubHelix keeps the calendar, race entries, memberships and volunteer rosters together.
Summer race series · year-round practice · Updated 10 Aug 2026
Why boards of triathlon clubs come to us
The same problems show up in every board meeting. ClubHelix is built to retire each one for good.
- Three practice calendars — pool, bike, run — in three different places.
- Club race entries taken on the morning, in cash, at a folding table in transition.
- Race-day volunteers begged for in the group chat every single event.
- Beginner programs advertised but with no clean way to enrol and pay.
- The wet-weather or blue-green-algae call never reaching everyone in time.
What ClubHelix does for triathlon clubs
The platform mapped onto the moments your season actually runs on.
One practice calendar for all three disciplines
Swim squads, bunch rides and track sessions publish as recurring events with venue and coach. Members subscribe to a personal calendar feed with just their squads, and cancellations push out instantly.
Club race series entries
Each club race is a paid registration form with distance and category fields — entries and payment close before race morning, and the timing desk starts from a clean, paid start list.
Series standings
Run the club championship as a competition with per-race results and a season standings — members follow their standing all summer on the club site.
Beginner and off-season programs
First-triathlon programs and winter strength blocks run as term programs with capacity, online enrolment and payment — the club’s proven pipeline from curious to committed.
Race-day volunteers
Publish marshal points, transition and aid-station roles as volunteer rosters per race — members claim shifts themselves and get reminders, instead of a chat-thread plea on Friday night.
Memberships and club uniform
Self-serve membership renewals with your own categories, plus club trisuits and uniform sold through the shop with size variants and order windows.
The season and the race
Member numbers, race entry income, and volunteer coverage on race day. The end-of-season pack puts the race financials next to participation, so the committee can see which events are worth running again.
What is triathlon club software?
Triathlon club software has a harder job than most club systems: the club trains in three disciplines, often at three venues, and runs its own race series on top. ClubHelix pulls it into one place — one events calendar for swim squads, bunch rides and track sessions, paid race entry forms, a season standings for the club championship, beginner programs with capped intakes, volunteer rosters for race day and memberships that renew themselves online — one platform, one member record, zero spreadsheets.
One calendar for swim, bike and run
Every session — the pool squad, the Saturday long ride, the track set — publishes as a recurring event with venue and coach attached. Members subscribe to a personal calendar feed filtered to just their squads, so a swim-squad athlete's phone doesn't fill up with long-ride roll-outs. And when the water turns blue-green or the wind makes the ride call marginal, the cancellation goes out instantly as a broadcast with a push to phones — not a message half the club sees at 6:10am.
Race mornings without the folding table
Club races stop being a cash tin in transition. Each race is a paid entry form with distance and category fields; entries and payment close when you say they close, and the timing desk starts from a clean, paid start list. The club championship runs as a competition — per-race results go in after each event and the season standings updates on the club site, so members follow their standing all summer. Race-day help is rostered, not begged for in the group chat: marshal points, transition and aid stations publish as volunteer roles with capacities, members claim their own shifts and get reminders, and the race director sees the gaps before race week instead of on the morning.
A triathlon club website that recruits
The proven pipeline from curious to committed is the beginner program, and it deserves a proper front door: a "first triathlon" intake or winter strength block runs as a term program with capacity, online enrolment and payment, and a waitlist when it fills. Around it, build the public site with the page editor — squad pages, the race series, club trisuits and uniform in the team store with size variants and order windows — starting from a template, with the live demo showing exactly what a member sees. Triathlon clubs run ClubHelix in Australia, New Zealand, the UK, the US, Canada, Ireland and South Africa.
Free triathlon club software to start
Every ClubHelix club starts on the free plan — website and core admin included, with no time limit. Paid plans carry a 14-day free trial, bill on a 28-day cycle and can be cancelled any time; current tiers are on the pricing page. Race entries, memberships and uniform money settle straight to the club's own Stripe account — ClubHelix never holds funds — and the platform fee is never surcharged to members.
Switching between race seasons
Most tri clubs arrive with three practice calendars, a race-entry spreadsheet and a membership list nobody quite trusts. Import the members, publish the practice week, set up the next race's entry form, and run the old system alongside for one event if you want the backstop. Talk to us if you hit a snag, or start with the complete guide to running a triathlon club — it covers the calendar, the race series and the beginner pipeline in depth.
Features in your plan
Every plan starts free and includes the whole platform below — browse all features or compare plans.
Canvas page editor
A no-code, drag-and-drop club website editor. Your page, exactly as it publishes — click a section to edit it, drag to reorder, add new ones right where you want them.
Self-registration
Club membership software that handles the joining for you: online registration and season sign-ups on your own branded site, with email verification and optional admin approval.
Events
A club events calendar with one-off and recurring events — and ticket sales built in, so you never send members off to an external ticketing site.
Competitions
Leagues and divisions with published fixtures and game schedules, entered-once results, and ladders (standings) that compute themselves.
Team management
Team rosters with captains and jersey numbers, training sessions and practices with availability, and scoped access for coaches.
Broadcasts
Send a message to everyone, a role, or a custom segment of members.
Club shop
Run a club shop or team store: take uniform, kit and spirit wear orders online with variants, carts and order management — with GST handled properly on every sale.
Mobile app
A club app of your own — install-to-home-screen with your branding, push notifications and digital membership cards, no app store required.
Frequently asked questions
The questions triathlon club boards ask before signing up.
- Yes. Every member has a personalised calendar feed filtered to the squads and sessions they belong to — a swim-squad athlete doesn’t get the long-ride roll-outs unless they want them.
- Entries are paid registration forms that close when you say they close. Late entries can stay open until race morning if you like — either way, payment happens at entry and the start list is always current.
- Yes. Each race publishes its volunteer roles — marshals, transition, aid stations — with capacities. Members sign themselves up, and the race director sees gaps before race week, not on the morning.
- Yes. Programs run with capacity, term dates, online enrolment and payment, and a waitlist when the intake fills — everything the “Your First Tri” program needs.
Can members see just the sessions relevant to them?
How do club race entries work on the day?
Can we roster volunteers for our club races?
Do you handle beginner programs with limited spots?
More clubs like yours
ClubHelix isn't a single-sport tool — browse other sports we support out of the box.
Bring your triathlon club online in under 30 minutes.
Start on the free plan, then take a 14-day free trial of paid features when you're ready — nothing to pay today, cancel any time before the trial ends.