Your courts, priced and booked the way your club actually works.

Why committees of racquet clubs come to us

The same problems show up in every committee meeting. ClubHelix is built to retire each one for good.

• The diary behind the bar, with one copy, no rules, and no way to tell a paid-up member from one who lapsed two seasons ago.
• Six to nine on weeknights turning members away while ten on Tuesday sits empty with the lights off.
• A pennant tie of four rubbers recorded as a made-up aggregate, because the spreadsheet has one box per side.
• The same three members holding prime time every week, and a volunteer having the awkward conversation about it.
• The coach’s diary living on the coach’s phone, so a lesson and a social booking land on the same court.

What ClubHelix does for racquet clubs

The platform mapped onto the moments your season actually runs on.

1. 1

   Courts on a venue map, clash-proof

   Courts, greens, tables and rooms are bookable on a drawable map of your venue — clash-proof, priced per slot or per head, paid online or marked paid at the venue. Opening hours are a weekly template per court, so coaching mornings and the neighbours’ goodwill are built in rather than remembered.

2. 2

   Peak and off-peak rates

   Charge more at the hours people want, by time of day and day of week. A booking is priced slot by slot, so one that straddles the change pays both rates rather than whichever end it started at, and the price is kept on the booking — a later rate change can never rewrite what somebody was charged.

3. 3

   Fair use, cancellation notice and no-shows

   Cap how often one member books, per day, week or month, on one court or across the venue, and require notice before a free cancellation — both enforced in the database rather than merely displayed. A no-show is a status staff can set, and it keeps the slot counted against that member’s allowance.

4. 4

   Booking a coach, or the ball machine

   A coach with their own diary, or a piece of equipment, books exactly like a court: same clash guard, same booking flow, so nobody is booked into two places at once. A rostered coach is visible on the public grid, which is what stops a lesson being double-booked as a social hit.

5. 5

   Pennant, rubber by rubber

   A tie is recorded as an ordered sequence of sub-fixtures — rubbers, sets or rinks — each with its own two sides, score and outcome, with the scoreline kept for display. The tie result is the count of contests won or the sum of their scores, whichever your competition ranks on, and it feeds the ladder from there.

6. 6

   Box leagues, club championships and finals

   Run boxes as divisions of a club competition with a round a month, promotion and relegation off the final standing, and the results published to your site. A finals series is seeded straight from the ladder, including a top-eight bracket for a club big enough to need one.

7. 7

   Court utilisation, hour by hour

   The committee argument about lights, a second court or a price rise is settled by one number nobody usually has: how many of the available court hours were actually booked, split by peak and off-peak and by member against casual. Booking records answer it, with revenue per court hour beside it and the cancellations-and-no-shows report showing how much prime time was held and then handed back too late to resell.

Features in your plan

Every plan starts free and includes the whole platform below — browse all features or compare plans.

Frequently asked questions

The questions racquet club committees ask before signing up.

Can we charge more for a court at six in the evening?+

Yes. Rates vary by time of day and day of week, and a booking is priced slot by slot — so a five-to-seven booking pays one off-peak hour and one peak hour rather than being charged at whichever rate it started on.

Can we stop one member booking every peak slot?+

Yes. A per-member cap runs per day, week or month, on a single court or across the whole venue, and it is enforced when the booking is made. A cancellation inside your notice window is refused, and a no-show still counts against the allowance.

Can a pennant tie of four rubbers be recorded properly?+

Yes — that is the point of the sub-fixture model. Each rubber carries its own participants, score and outcome, and the tie result is aggregated from them, so nobody has to invent a single number for the association’s sheet.

Does this send our results to the association?+

No. ClubHelix runs your club’s own competitions and publishes your results to your own site; your association’s portal is still where its results go, and we do not import its grading either.

Can casual players book and pay without joining?+

Yes. A slot can carry a member price and a casual price — either can be zero — and casual hire is paid by card at booking or marked paid at the venue. A fair-use cap, though, only bites on a booking made by a known member, so a court you want capped should be members-only.